ENQ1406 - LED Screens, Staging, PA Equipment and Lighting Equipment for Derby LIVE Events

Procurement reference

ENQ1406

Procurement description

This quotation is for the supply, installation and de-rig of staging, LED screens, PA and Lighting equipment for Derby LIVE Events.

**Please note this procurement has been reserved to suppliers with substantive business operations within the administrative boundary of Derby City Council. The Council is committed to supporting local economic growth, community wealth building and increasing opportunities for local businesses to participate in Council procurement activity. This procurement has therefore been reserved to suppliers with substantive business operations within Derby City.

For the purposes of this procurement, substantive business operations means a genuine and ongoing business presence within the Derby City Council administrative area from which material business activities are undertaken. A registered office address, correspondence address, mailbox service or virtual office alone will not be considered sufficient.**

The procurement process adopted by the Council is based on the Procurement Act2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".)

The contract is estimated to commence on 20th November 2026 and expires on 31st March 2027.

The deadline for returns is 12:00 on 11th November 2026. Please note it is recommended that you register an interest and obtain the documentation before this time to allow sufficient time to prepare and submit a bid.

Documents are available at

www.sourceeastmidlands.org

Please search for ENQ1406

Please note: we will only accept registrations of interest through the e-tendering.

Main category

Goods

Delivery regions

• UKF11 - Derby

Total value (estimated, excluding VAT)

95000.00 GBP to 95000.00GBP

Contract dates (estimated)

20 November 2026, 00:00AM to 31 March 2027, 23:59PM

Derby City Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 79952000 - Event services
• 48952000 - Public address systems
• 45237000 - Stage construction works
• 31527270 - Platforms lighting

Delivery regions

• UKF11 - Derby

Lot value (estimated)

95000.00 GBP Excluding VAT

114000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

20 November 2026, 00:00AM

Contract end date (estimated)

31 March 2027, 23:59PM

Simple description of award criteria

Bidders must complete the Request for Quotation (RFQ) document. Derby City Council shall consider quotations submitted and shall make a decision as to whether or not to proceed with any given quotation by 19th November 2026.

Derby City Council shall communicate whether or not we intend to proceed with the quotation following this date.

Further information can be found in the Request for Quotation (RFQ) document on:

https://www.sourceeastmidlands.org

Tender submission deadline

11 November 2026, 12:00PM

Submission address and any special instructions

https://www.sourceeastmidlands.org/

May tenders be submitted electronically?

Yes