Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swansea Bay University Health Board
1 Talbot Gateway Baglan Energy Park
Neath Port Talbot
SA12 7BR
UK
Contact person: Suzyann Pritchard
E-mail: suzyann.pritchard3@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for RFID Tracking Solution (iRecord/iFit) Software
Reference number: SBU-DCO-079-SP-26
II.1.2) Main CPV code
72511000
II.1.3) Type of contract
Services
II.1.4) Short description
Renewal of the contract for the provision RFID tracking solution (iFit/iRecords) software used by Medical Records across Swansea Bay University Health Board
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
688 572.53
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72511000
II.2.3) Place of performance
NUTS code:
UKL18
II.2.4) Description of the procurement
Renewal of the contract for the provision RFID tracking solution (iFit/iRecords) software used by Medical Records across Swansea Bay University Health Board. The iRecords system at Swansea Bay is a central part of the Health Board’s infrastructure. It supports every service that still relies on paper records and remains essential to day to day operations. RFID tracking of paper health records (delivered by IDOX iRecords/iFit) was implement as part of the Health Records transformation programme to improve visibility and control of physical records, enabling records to be tagged and located quickly and providing management information to redesign workflows and reduce avoidable activity.
The RFID tracking solution is a core component of the Health Records operations, supporting the management, tracking and availability of paper records across services and underpins key organisational requirements
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive
Explanation
Renewal of the contract for the provision RFID tracking solution (iFit/iRecords) software used by Medical Records across Swansea Bay University Health Board. The RFID tracking solution is a core component of the Health Records operations, supporting the management, tracking and availability of paper records across services and underpins key organisational requirements
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: SBU-DCO-079-SP-26
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/10/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
IDOX SOFTWARE LTD
Unit 5, Woking 8, Forsyth Road
Woking
GU215SB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 688 572.53
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:173100)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
05/11/2026