Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Devon Integrated Care Board
QJK
Aperture House, Pynes Hill, Rydon Lane
Exeter
EX2 5AZ
UK
Contact person: Alexandra Searle
E-mail: Scwcsu.procurement@nhs.net
NUTS: UKK
Internet address(es)
Main address: https://onedevon.org.uk
Address of the buyer profile: https://health-family.force.com/s/Welcome
I.1) Name and addresses
NHS Cornwall and Isles of Scilly Integrated Care Board
QT6
Part 2S, Chy Trevail, Beacon Technology Park, Dunmere Road
Bodmin
PL31 2FR
UK
Contact person: Alexandra Searle
E-mail: Scwcsu.procurement@nhs.net
NUTS: UKK
Internet address(es)
Main address: https://cios.icb.nhs.uk/
Address of the buyer profile: https://health-family.force.com/s/Welcome
I.1) Name and addresses
NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board
QUY
Floor 2, North Wing 100 Temple Street
Bristol
BS1 6AG
UK
Contact person: Alexandra Searle
E-mail: Scwcsu.procurement@nhs.net
NUTS: UKK
Internet address(es)
Main address: https://bnssg.icb.nhs.uk/
Address of the buyer profile: https://health-family.force.com/s/Welcome
I.1) Name and addresses
NHS Gloucestershire Integrated Care Board
QR1
Shire Hall, Westgate Street
Gloucester
GL1 2TG
UK
Contact person: Alexandra Searle
E-mail: Scwcsu.procurement@nhs.net
NUTS: UKK
Internet address(es)
Main address: https://www.nhsglos.nhs.uk/
Address of the buyer profile: https://health-family.force.com/s/Welcome
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sight Testing and Dispensing of Spectacles to Children and Young People in Special Educational Settings (SES) - South West
Reference number: C468739
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
This notice is inform the market of an opportunity to deliver Sight Testing and Dispensing of Spectacles to Children and Young People in Special Educational Settings within the South West region, covering Devon, Cornwall and Isles of Scilly (CIOS), Bristol, North Somerset and South Gloucestershire (BNSSG) and Gloucestershire Integrated Care Boards (ICBs).
BNSSG, Gloucestershire, Devon and CIOS ICBs ('the Commissioner') are the contracting authorities for this procurement. The Commissioner may be subject to a restructure of its functions during or following this procurement process. In such circumstances, the functions to which this contract relates may be transferred to a successor or replacement public body. Bidders will be informed of any such change, and any changes because of it.
The procurement is divided into the following Lots:
• Lot 1: BNSSG and Gloucestershire
• Lot 2: Devon and CIOS
The contract(s) term will be for 3 years and 5 months (inclusive of the mobilisation period) plus a possible extension of up to a period of a further 2 years. Both contract(s) are due to commence on 01 April 2027 with service delivery anticipated to commence from 01 September 2027.
The annual contract value for Lot 1 is £306,000 with a total maximum contract value of £1,530,000 (including extension option).
The annual contract value for Lot 2 is £350,000 with a total maximum contract value of £1,750,000 (including extension option).
Interested parties who wish to take part in the procurement are invited to take part in an Invitation to Tender (ITT) process, based on the competitive 'open' procedure. All ITT responses must be returned by 12 noon on 10th December 2026.
Interested providers will be able to view the opportunity and access the tender documentation via the 'Live Opportunities' list on the e-procurement system, Atamis, available on the following link: https://health-family.force.com/s/Welcome
This exercise is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioner.
SCW is currently subject to restructuring, and the management of this procurement may therefore move to a successor at some point during the procurement process. Bidders will be informed of any such change, and any administrative changes because of it.
II.1.5) Estimated total value
Value excluding VAT:
3 280 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Bristol, North Somerset and South Gloucestershire (BNSSG) and Gloucestershire
II.2.2) Additional CPV code(s)
85160000
II.2.3) Place of performance
NUTS code:
UKK1
II.2.4) Description of the procurement
Bristol, North Somerset and South Gloucestershire (BNSSG) and Gloucestershire Integrated Care Boards (ICBs) are seeking to commission sight testing and dispensing services for children and young people in Special Educational Setting (SES) across the ICB geographies.
Interested providers should have the capacity and capability to provide services which are person centred with reasonable adjustments and create a supportive needs-led environment to meet the needs of individual children and young people.
The sight testing service will provide in-school sight testing and dispensing to all children and young people in residential and day SES and comprises of:
• Annual sight tests, unless a more frequent interval is clinically indicated.
• Offering corrective lenses where required.
• Manage prompt and appropriate onward referral into appropriate established care pathways if further checks or treatment are required.
• Providing access for any parents/carers/guardians to attend the sight test and selection of frames if they wish to do so.
• Provide an eye health outcome and vision report.
The provider must work closely with SES staff to ensure the service flexibly aligns with school capacity and schedules. The provider will be expected to engage with:
o the SES school staff
o parents/carers/guardians
o children and young people attending the SES
o Commissioners
o the local eye health network (where they exist)
o local optical committees
The service is being commissioned in line with the national specification, (which can be found within Atamis).
The contract term will be for 3 years and 5 months (inclusive of the mobilisation period) plus a possible extension of up to a period of a further 2 years. The contract is due to commence on 01 April 2027 with service delivery anticipated to commence from 01 September 2027.
The annual contract value is £306,000 with a total maximum contract value of £1,530,000 (including extension option).
Additional funding has been allocated for mobilisation of services, up to a maximum of £39,170. Bidders should consider the initial purchasing of relevant and necessary equipment and other items needed to establish the service that may be covered by the mobilisation budget.
The total funding approved is not guaranteed and will be subject to scrutiny during the mobilisation phase.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 93%
Cost criterion: Cost
/ Weighting: 7%
II.2.6) Estimated value
Value excluding VAT:
1 530 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 65
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Optional extension of up to a further 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Devon and Cornwall and the Isles of Scilly
II.2.2) Additional CPV code(s)
85160000
II.2.3) Place of performance
NUTS code:
UKK3
UKK4
II.2.4) Description of the procurement
Devon and Cornwall and the Isles of Scilly Integrated Care Boards (ICBs) are seeking to commission sight testing and dispensing services for children and young people in Special Educational Setting (SES) across the ICB geographies.
Interested providers should have the capacity and capability to provide services which are person centred with reasonable adjustments and create a supportive needs-led environment to meet the needs of individual children and young people.
The sight testing service will provide in-school sight testing and dispensing to all children and young people in residential and day SES and comprises of:
• Annual sight tests, unless a more frequent interval is clinically indicated.
• Offering corrective lenses where required.
• Manage prompt and appropriate onward referral into appropriate established care pathways if further checks or treatment are required.
• Providing access for any parents/carers/guardians to attend the sight test and selection of frames if they wish to do so.
• Provide an eye health outcome and vision report.
The provider must work closely with SES staff to ensure the service flexibly aligns with school capacity and schedules. The provider will be expected to engage with:
o the SES school staff
o parents/carers/guardians
o children and young people attending the SES
o Commissioners
o the local eye health network (where they exist)
o local optical committees
The service is being commissioned in line with the national specification, (which can be found within Atamis).
The contract term will be for 3 years and 5 months (inclusive of the mobilisation period) plus a possible extension of up to a period of a further 2 years. The contract is due to commence on 01 April 2027 with service delivery anticipated to commence from 01 September 2027.
The annual contract value is £350,000 with a total maximum contract value of £1,750,000 (including extension option).
Additional funding has been allocated for mobilisation of services, up to a maximum of £44,803. Bidders should consider the initial purchasing of relevant and necessary equipment and other items needed to establish the service that may be covered by the mobilisation budget.
The total funding approved is not guaranteed and will be subject to scrutiny during the mobilisation phase.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 93%
Cost criterion: Cost
/ Weighting: 7%
II.2.6) Estimated value
Value excluding VAT:
1 750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 65
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Optional extension of up to a further 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Basic Selection Criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Basic Selection Criteria as stated in the procurement documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Basic Selection Criteria as stated in the procurement documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-082770
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/12/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/12/2026
Local time: 12:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis. Click on 'View our Live Opportunities' from the home page, available on the following link: https://health-family.force.com/s/Welcome.
Once you have found the opportunity (via the search function, using the title or reference number), to gain full access to the bid documentation (including questionnaires), you will need to click on 'Register interest' - this will take you to the log-in page.
If you are not already registered on the system, you will need to do so before gaining full access to the documentation and be able to submit a bid.
An early engagement market notice was published in relation to this procurement on 1st September 2026. Although those who responded to that notice may be advised that this contract notice has been published, there will be no process exemptions or preferential treatment afforded to any parties who expressed an interest at that stage.
This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and The Procurement Act 2023 do not apply to this award.
VI.4) Procedures for review
VI.4.1) Review body
NHS Devon Integrated Care Board, NHS Cornwall and IOS Integrated Care Board, NHS Gloucestershire Integrated Care Board, NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board
South West
UK
VI.5) Date of dispatch of this notice
05/11/2026