Scope
Procurement reference
JCPS0716
Procurement description
This Tender process concerns a contract for a Mechanical Planned and Reactive Maintenance, Service and Repair Service for the Police and Crime Commissioner for South Wales (the "Commissioner").
The Contract is divided into 3 Lots as shown below and further set out in the Specification. One Contractor shall be appointed to each of Lots 1 to 3. Tenderers may bid for single lots, multiple lots or all lots.
LOT 1 - The maintenance, service, repair and replacement parts for heating and plumbing systems
LOT 2 -The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampers
LOT 3 - Heating, ventilating and air conditioning systems ("HVAC's") and Air handling Units (AHU's)
The detail of each of the Services required under each lot can be located within the Specification within the Tender Document, which can be located within the General Attachments Area of https://etenderwales.ukp.app.jaggaer.com, along with all of the other Tender Documents.
Total value (estimated, excluding VAT)
2639922 GBP to 2639922GBP
Contract dates (estimated)
01 April 2027, 00:00AM to 31 March 2031, 23:59PM
Extension end date (if all the extensions are used): 31 March 2033
Lots
Divided into 3 lots
Planned and Reactive Maintenance, Service Repair and Replacements of Parts for Heating and Plumbing Systems
Lot number: 1 Description
The Services include the maintenance, service, repair and replacement parts for heating and plumbing systems, which shall include, but not be limited to,:
i. general plumbing services and hot water heaters
ii. boilers
iii. convector heating
iv. fan assisted heating
v. service and maintenance checks on all plant and equipment detailed in the Asset List. The checks shall include pumps, valves, flues and local controls as applicable
vi. rapid hot water taps
vii. remedial works identified following legionella control and management Services, including system flushing, cleaning and disinfection, pipework modifications, equipment replacement and system upgrades
CPV classifications
- 39715000 - Water heaters and heating for buildings; plumbing equipment
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
Lot value (estimated)
1568220 GBP Excluding VAT
1881864 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2027, 00:00AM
Contract end date (estimated)
31 March 2031, 23:59PM
Extension end date (estimated)
31 March 2033, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The Contract permits two annual extensions
Does the lot include options?
Yes
Description of options
Extension periods - two annual extensions
Inclusion of a Change Control Schedule within the scope of Section 74 of the Procurement Act 2023
Award criteria
Type: cost
Name
QUALITY AND PRICE
Description
TECHNICAL AND COMMERCIAL ENVELOPES
40% - TECHNICAL
10%- SOCIAL VALUE
50% - PRICE
Weighting: 100
Weighting type: percentageExact
The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampers
Lot number: 2 Description
The maintenance, service, repair and replacement parts for:
i. local extraction and ventilation systems including local exhaust ventilation (LEV) and room extraction as detailed in the Asset List
ii. fire and smoke dampers
Further details can be located within Part 2, Specification within the Tender Document and the wider Tender Documents.
CPV classifications
- 45331210 - Ventilation installation work
- 71315410 - Inspection of ventilation system
Lot value (estimated)
61662 GBP Excluding VAT
73994 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2027, 00:00AM
Contract end date (estimated)
31 March 2031, 23:59PM
Extension end date (estimated)
31 March 2033, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The Contract permits two annual extensions
Does the lot include options?
Yes
Description of options
Extension periods - two annual extensions
Inclusion of a Change Control Schedule within the scope of Section 74 of the Procurement Act 2023
Award criteria
Type: cost
Name
QUALITY AND PRICE
Description
TECHNICAL AND COMMERCIAL ENVELOPES
40% - TECHNICAL
10%- SOCIAL VALUE
50% - PRICE
Weighting: 100
Weighting type: percentageExact
Heating, ventilating and air conditioning systems (
Lot number: 3 Description
PLANNED AND REACTIVE MAINTENANCE, REPAIR AND REPLACEMENT PARTS FOR HEATING, VENTILATING AND AIR CONDITIONING SYSTEMS (HVAC'S AND AIR HANDLING UNITS (AHU'S)
Further details of the Services required under Lot 3 can be located within the Specification also.
CPV classifications
- 39715200 - Heating equipment
- 39717000 - Fans and air-conditioning appliances
Lot value (estimated)
1010040 GBP Excluding VAT
1212048 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2027, 00:00AM
Contract end date (estimated)
31 March 2031, 23:59PM
Extension end date (estimated)
31 March 2033, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The Contract permits two annual extensions
Does the lot include options?
Yes
Description of options
Extension periods - two annual extensions
Inclusion of a Change Control Schedule within the scope of Section 74 of the Procurement Act 2023
Award criteria
Type: cost
Name
QUALITY AND PRICE
Description
TECHNICAL AND COMMERCIAL ENVELOPES
40% - TECHNICAL
10%- SOCIAL VALUE
50% - PRICE
Weighting: 100
Weighting type: percentageExact