Technical Support Services Operational Reference & Encyclopaedic Data

Procurement reference

715883482

Procurement description

Navy Command (NC) requires the delivery of fully authenticated, validated, and current Mission Critical Operational Encyclopaedic Reference Data and digital product libraries. These data sets are essential for the operation of C4ISR systems across frontline Ships, Submarines, and other Royal Navy Units. To fulfil its mission, Data and Information Support (DIS) requires specialist technical support to deliver the specialist outputs.. This includes provision of expert support in database management, modelling, and a comprehensive understanding of the Royal Navy's operational needs. Such expertise ensures the effective delivery of "Through Life Capability Management" (TLCM) services, encompassing the capture of Fleet information requirements, data management, and system application support.

Main category

Services

Delivery regions

• UK - United Kingdom

Total value (estimated, excluding VAT)

7400000 GBP to 7400000GBP

Contract dates (estimated)

01 May 2027, 00:00AM to 30 April 2030, 23:59PM

Extension end date (if all the extensions are used): 30 April 2031

Ministry of Defence

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

CPV classifications

• 72300000 - Data services

Delivery regions

• UK - United Kingdom

Lot value (estimated)

7400000 GBP Excluding VAT

8880000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2027, 00:00AM

Contract end date (estimated)

30 April 2030, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract will include the option to extend by up to one year after the initial end date of approximately 30 April 2030 (date to be confirmed on contract award), giving a maximum duration up to approximately 30 April 2031 (date to be confirmed on contract award).

The contract is set at an initial value of £5,500,000 ex VAT (£6,660,000 inc VAT) with the option to increase this to a total value of £200,000 ex VAT (£240,000 inc VAT) to allow for the purchase of additional goods/services as detailed in the contract.

Does the lot include options?

Yes

Description of options

The contract will include the option to extend by up to one year after the initial end date of approximately 30 April 2030 (date to be confirmed on contract award), giving a maximum duration up to approximately 30 April 2031 (date to be confirmed on contract award).

The contract is set at an initial value of £5,500,000 ex VAT (£6,660,000 inc VAT) with the option to increase this to a total value of £200,000 ex VAT (£240,000 inc VAT) to allow for the purchase of additional goods/services as detailed in the contract.

Participation

Award criteria

Payment terms

Payments to be made in accordance with Terms & Conditions. Full details are included in the Invitation to Tender document.

Description of risks to contract performance

The following risks could occur which could affect contract delivery or performance:

Changes in laws or regulations resulting in a need to amend the Contract timescales, costs, deliverables or scope.

Unexpected delays to delivery timescales due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.

Unexpected changes to costs due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.

Unexpected changes to volume of deliverables due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.

Unexpected changes to scope of deliverables due to either Authority, Contractor or third party actions resulting in a need to amend the Contract timescales, costs, deliverables or scope.

Tender submission deadline

11 December 2026, 10:00AM

Enquiry deadline

20 November 2026, 10:00AM

Date of award of contract

18 January 2027, 23:59PM

Submission address and any special instructions

Tenders must be submitted through the Defence Sourcing Portal at https://contracts.mod.uk

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English