Contract for the provision of planned and reactive maintenance of automatic doors at the University of Leicester

Procurement reference

LUV01275

Procurement description

This opportunity is for the provision of planned preventative and reactive maintenance of automatic doors at the University of Leicester, including a call-out service. Further details are provided in Schedule 5 (Specification). The maintenance and repair of revolving doors are excluded from the scope of this tender. Maintenance of the access control system is also excluded and is undertaken by a specialist provider.

The first round of planned preventative maintenance must be completed during April 2027, with subsequent rounds taking place in September and March each year. The Contractor must be fully mobilised in time to complete all April 2027 servicing by 30 April 2027.

Effective planned preventative maintenance is required to keep the automatic doors safe, reliable and operational, minimising breakdowns and disruption to University activities. The contractor must also provide a year-round call-out service, available 24 hours a day, with a maximum response time of 24 hours, both during and outside normal working hours.

For more information about this opportunity, please visit the eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Repair-and-maintenance-services-of-electrical-and-mechanical-building-installations./H735MY82V5

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/H735MY82V5

Main category

Services

Delivery regions

• UKF21 - Leicester

Total value (estimated, excluding VAT)

416000.00 GBP to 416000.00GBP

Contract dates (estimated)

01 March 2027, 00:00AM to 28 February 2030, 23:59PM

Extension end date (if all the extensions are used): 29 February 2032

The University of Leicester

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

CPV classifications

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

Delivery regions

• UKF21 - Leicester

Lot value (estimated)

416000.00 GBP Excluding VAT

500000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 March 2027, 00:00AM

Contract end date (estimated)

28 February 2030, 23:59PM

Extension end date (estimated)

29 February 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Contract may be extended beyond the Initial Term on a maximum of 2 occasions, for a period of up to 1 (one) year on each occasion (each a "Renewal Period") at the University's sole discretion, by the University giving the Contractor not less than 1 (one) month's notice prior to the expiry of the Initial Term or the Renewal Period (as applicable). If both contract extensions are taken, the natural contract expiry will be 29 February 2032.

Award criteria

Tender submission deadline

07 December 2026, 12:00PM

Enquiry deadline

07 December 2026, 12:00PM

Date of award of contract

15 January 2027, 23:59PM

Submission address and any special instructions

https://www.delta-esourcing.com/

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English