GWR - Rolling Stock Filtration Components, Batteries and Associated Supplies

Procurement description

This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.

If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved.

GWR requires the supply, repair, refurbishment and technical support of specialist filtration components, batteries and associated equipment used across its rolling stock fleet and depot operations. The requirement includes replacement filters, filtration assemblies, batteries, spare parts, component identification, testing, repair and associated specialist engineering support as required to support ongoing fleet maintenance and availability.

FIRST GREATER WESTERN LIMITED

FILTRATION CONTROL LTD.

Procedure type

Direct award

Description of how these justifications apply

Filtration Control Ltd currently supplies filtration components, batteries and associated products used across GWR's existing rolling stock fleet. Continued supply from the existing supplier is required to maintain compatibility with installed equipment and established maintenance requirements. Introducing alternative components or products may result in different or incompatible items and could require additional technical assessment, testing and engineering approval. This could create disproportionate technical difficulties in operation or maintenance, additional cost and delays to fleet maintenance. The direct award will provide continuity of supply while GWR undertakes a full competitive procurement exercise in accordance with the Procurement Act 2023 for the longer-term requirement.

Direct award justification

Additional repeat extension partial replacement

Is this procurement under a special regime?

Utilities

Extension end date (if all the extensions are used): 30 November 2028