Scope
Procurement description
Liverpool Experience Campus (LEX) is inviting suppliers of a Human Resources Information System (HR IS) to a competitive flexible procedure tender. LEX is splitting the contract into 2 LOTs of:
- LOT 1: End to end HR information system
- LOT 2: Time and Attendance system
Suppliers are being invited to apply for one or both LOTs. The system(s) will need to be provided by either one single supplier; or hold interoperability with the appointed supplier of the other LOT. LEX wishes to partner with a supplier and will potentially offer a contract of up to 10 years consisting of an initial 5-year contract with an extension options of 5 years per extension option as the sole discretion of LEX. The estimated value of the contract consists of initial set-up costings over the first 1 to 2 years with ongoing maintenance costs for the duration of the maximum 10 years.
Total value (estimated)
408000.00 GBP Including VAT
Contract dates (estimated)
01 April 2027, 00:00AM to 31 March 2032, 23:59PM
Extension end date (if all the extensions are used): 31 March 2037
Contracting authority
Liverpool Experience Campus Ltd
Identification register:
Address 1: 16 Monarchs Quay
Town/City: Liverpool
Postcode: L3 4FP
Country: United Kingdom
Public Procurement Organisation Number: PVQY-1248-GZBX
NUTS code: UKD72
Contact name: Helen Graham
Email: procurement@lexliverpool.com
Organisation type: Public authority - sub-central government
Procedure
Procedure type
Competitive flexible procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 2 lots
HR Information System
Lot number: 1 Description
Human Resources Information System (HR IS) made up of the following elements:
•Core HR
•Recruitment and Onboarding
•Payroll & benefits
•Pension Administration Requirements
•Employee changes
•Performance Management and Appraisal
•Talent and succession planning
•Learning & Development
•HR Case Management
•Offboarding
•Workflow and document management system
•Reporting & analytics
•Manager Self Service
•Employee Self Service
CPV classifications
- 48000000 - Software package and information systems
- 48450000 - Time accounting or human resources software package
Lot value (estimated)
332000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2027, 00:00AM
Contract end date (estimated)
31 March 2032, 23:59PM
Extension end date (estimated)
31 March 2037, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract may be extended for a further 5-year period at the sole discretion of LEX.
Award criteria
Type: quality
Name
Price and Quality
Weighting: 100
Weighting type: percentageExact
Time & Attendance System
Lot number: 2 Description
LEX is looking for a supplier of a Time & Attendance System to record activities such as: employee clock-in and clock-out times; to support multiple methods of clocking in and out (web, mobile, kiosk, terminal, biometric/facial recognition); to record attendance against scheduled shifts, rotas and working patterns; and to record actual hours worked for payroll processing. A full list of requirements is contained in the tender documentation available via the Delta eSourcing Portal.
CPV classifications
- 48000000 - Software package and information systems
- 48450000 - Time accounting or human resources software package
Lot value (estimated)
76000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2027, 00:00AM
Contract end date (estimated)
31 March 2032, 23:59PM
Extension end date (estimated)
31 March 2037, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The contract may be extended for a further 5-year period at the sole discretion of LEX.
Award criteria
Type: quality
Name
Price and Quality
Weighting: 100
Weighting type: percentageExact
Expression of interest deadline
04 December 2026, 12:00PM
Enquiry deadline
04 December 2026, 11:00AM
Date of award of contract
25 March 2027, 23:59PM
Submission address and any special instructions
https://www.delta-esourcing.com/respond/4V2UF6TVFS
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Expression of interest deadline
04 December 2026, 12:00PM
Enquiry deadline
04 December 2026, 11:00AM
Date of award of contract
25 March 2027, 23:59PM
Submission address and any special instructions
https://www.delta-esourcing.com/respond/4V2UF6TVFS
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Document type
Conflict of interest
Description
Not published