Cyfarfodydd Hybrid Cyhoeddus a Datrysiad Gwe-ddarlledu | Public Hybrid Meetings and Webcasting Solution

Procurement description

(An English version is provided following the Welsh version.)

Mae'r hysbysiad hwn yn cael ei gyhoeddi i hysbysu'r farchnad o ymarfer ymgysylltu rhagarweiniol â’r farchnad gan yr awdurdod contractio. Gwahoddir cyflenwyr i gymryd rhan yn yr ymgysylltiad hwn a darparu gwybodaeth berthnasol am ddatrysiadau sydd ar gael a gallu'r farchnad.

Mae Cyngor Gwynedd yn edrych ar arloesedd yn y farchnad cyn caffael systemau cynadledda newydd o fewn dwy o'u Siambrau Cyngor. Nod hanfodol y systemau newydd fydd hwyluso cyfarfodydd hybrid effeithiol a chynaliadwyedd yn y dyfodol, trwy ddull system gyfan, yn unol â gofynion Deddf Llywodraeth Leol ac Etholiadau (Cymru) 2021. Mae angen i'r system alluogi cyfarfodydd hybrid di-dor (wynebol ac o bell), sicrhau hygyrchedd a chynhwysiant, darparu profiad clyweledol o ansawdd uchel i bob cyfranogwr a recordio a ffrydio cyfarfodydd cyhoeddus yn fyw a chynorthwyo cyfieithu ar y pryd a hawliau pleidleisio aelodau. Mae angen i system y Siambr hefyd gefnogi gwneud penderfyniadau tryloyw, gyda phleidleisio integredig mewn amser real.

Enghraifft o gyfarfod hybrid y Cabinet yn cael ei we-ddarlledu - https://gwynedd.public-i.tv/core/portal/webcast_interactive/1134718 .

Mae'r manylion a nodir yn yr hysbysiad hwn yn rhai rhagarweiniol a gallant newid yn dilyn ymgysylltu â'r farchnad neu cyn cyhoeddi unrhyw broses dendro ffurfiol.

ENGLISH - This notice is issued to advise the market of the contracting authority's forthcoming preliminary market engagement exercise. Suppliers are invited to participate in this engagement and provide relevant information on available solutions and market capability.

Cyngor Gwynedd is looking to explore innovation in the marketplace ahead of the procurement of updated conferencing systems within two of their Council Chambers. The essential aim of the new systems will be to facilitate effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The systems need to enable seamless hybrid meetings (in-person & remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings and aid simultaneous translation and member voting rights. The Chamber system also needs to support transparent decision-making with real-time integrated voting.

An example of a hybrid Cabinet meeting being webcasted - https://gwynedd.public-i.tv/core/portal/webcast_interactive/1134718 .

The details set out in this notice are preliminary and may be subject to change following market engagement or prior to the publication of any formal procurement process.

Main category

Services

Delivery regions

• UKL12 - Gwynedd

Total value (estimated)

400000.00 GBP Excluding VAT

480000.00 GBP Including VAT

Contract dates (estimated)

01 April 2027, 00:00AM to 31 March 2031, 23:59PM

Cyngor Gwynedd

Is the total value above threshold?

Above threshold

CPV classifications

• 32232000 - Video-conferencing equipment
• 48515000 - Video conferencing software package
• 32322000 - Multimedia equipment
• 32321200 - Audio-visual equipment
• 32333000 - Video recording or reproducing apparatus
• 32340000 - Microphones and loudspeakers
• 51300000 - Installation services of communications equipment

Delivery regions

• UKL12 - Gwynedd

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2027, 00:00AM

Contract end date (estimated)

31 March 2031, 23:59PM

Engagement process description

Mae'r ymgysylltu rhagarweiniol â’r farchnad yma yn gyfle i gyflenwyr sydd â diddordeb ymweld â'r siambrau ac i'r Awdurdod ymgysylltu â'r arbenigwyr diwydiant i helpu i lywio'r fanyleb derfynol a fydd yn diogelu'r swyddogaeth hanfodol hon yn y dyfodol.

Bydd y digwyddiad hwn yn cael ei gynnal ar 25ain o Dachwedd 2026 yn Siambrau'r Cyngor, Swyddfeydd y Cyngor, Stryd y Jêl, Caernarfon, Gwynedd LL55 1SH.

Fel rhan o'r broses bydd holiadur dilynol.

Cofrestrwch eich diddordeb drwy'r Hysbysiad UK2 hwn ar wefan GwerthwchiGymru. Fel arall, gall partïon â diddordeb anfon e-bost at Meinir Owen, Rheolwr Prosiect – meinirowen@gwynedd.llyw.cymru . Dylai cyflenwyr gofrestru eu diddordeb i fynychu'r digwyddiad erbyn y 18fed o Dachwedd 2026 fan bellaf.

Ni fydd yr Awdurdod Contractio yn atebol am unrhyw gostau neu dreuliau a ysgwyddir gan gyflenwyr mewn cysylltiad â chymryd rhan yn yr ymgysylltiad â'r farchnad hwn nac mewn unrhyw gam o'r broses gaffael.

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This preliminary market engagement is an opportunity for interested suppliers to visit the chambers and for the Authority to engage with said industry experts to help inform the final specification that will future proof this vital function.

This event will be happening on the 25th November 2026 in the Council Chambers, Council Offices, Shirehall Street, Caernarfon, Gwynedd LL55 1SH.

As part of the process there will be a follow-up questionnaire.

Please register you interest via this UK2 Notice on the Sell2Wales website. Alternatively, interested parties can email Meinir Owen, Project Manager – meinirowen@gwynedd.llyw.cymru . Suppliers should register their interest to attend the event by no later than 18th of November 2026.

The Contracting Authority shall not be liable for any costs or expenses incurred by suppliers in connection with participating in this market engagement or any stage of the procurement process.

Due date

09 December 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

04 January 2027