CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

ITT: Fibre Backbone – Network Hardware Refresh

2.2

Description of the goods or services required

The National Library of Wales is looking to procure Networking Services to update its networking infrastructure. Works to include, installing a Fibre Backbone through the National Library of Wales site in Aberystwyth to create a Superhighway between our 3 datacentres, the estimated distance between the datacentres is 150m, 200m and 300m, with additional smaller networking projects to connect and integrate existing networking cabinets to the completed Fibre Superhighway.

Initial route planning, hardware specification and network configuration has been outlined as advised with our Networking Consultant.

The Project has been split into 2 phases. This ITT is for a single Supplier/Contractor for both Phases.

Phase 1: To complete within an agreed timetable, a planned installation project (proposal to be provided with the tender submission for evaluation prior to Award).

Phase 2: A call-off contract for installation services with a daily (and hourly) rate.  The successful tenderer will undertake to hold the rate card UK sterling price until 31st July 2028 from the award of tender.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=173218.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

A maximum budget of £50K is available for the full works package, with £30k estimated for Phase 1 and £20k for Phase 2. It is expected to take 18 months to complete all work.

Phase 1

Initial Fibre Backbone Superhighway work to be carried out based on a pre-defined route.

Phase 2

Additional Fibre Network projects with up to 30 Network cabinets and 2 runs per cabinet.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Confirmation of the tenderer's current availability for the work, with an expected start date of mid-January 2027 and within the next 18 months, completing no later than 31st July 2028.

Evidence of previous similar network installation work carried out in listed buildings, specifically CADW listed. Tenderers are required to provide details of previous work and the experience of named contractors that will be undertaking the installation at the Library.

Tenderers are also expected to hold Cyber Essentials or ISO27001 certification.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

It will be necessary for Tenderers to undertake a site visit to the National Library of Wales, Aberystwyth prior to tender submission.

The site visit will include the opportunity to walk the networking path, to better understand the layout of the building and the locations of the datacentres included in the Superhighway.

Onsite Visit Booking details are included in the ITT Document.

In addition to the requirements and conditions laid out in the ITT document, the contract will be subject to the Library’s Standard Terms and Conditions (supplied).

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:173218)

5.2

Additional Documentation

5.3

Publication date of this notice