SIMAR – (Service, Inspection, Maintenance and Repair) for Commercial and Plant

Procurement reference

64531

Procurement description

***This is a Pre-Market Engagement Exercise (PME)***

NRW are undertaking a PME for the upcoming renewal of SIMAR service provision for both Commercial vehicles (Car, LGV, HGV) and Plant and Equipment (Trailers, tractors, excavators, pumps, attachments, etc)

NRW currently operate a commercial fleet of ~550 vehicles and ~ 400 plant assets spread over ~ 40 locations across the entirety of Wales, ranging from standard vehicles and plant, mild conversions and a small number of custom-built machinery.

It is expected the SIMAR service provision will be split across 2 lots:

• Lot 1 - Commercial fleet

• Lot 2 – Plant and Equipment

We are looking to engage with suppliers who can provide PPM (Planned Preventative Maintenance) reactive repairs, breakdown services, recovery including a driver assistance line, along with providing management information.

The engagement session will take place on the 15/12/26 at:

NRW Monmouth Depot, Hadnock Road, Monmouth, Gwent, NP25 3NQ

The session will include:

• A presentation of NRW, our fleet, service level expectation and overview of our operating locations

• An operational site walk

• Time slot for you to provide a short presentation (15 minutes)

• Questionnaire (to be returned following the event)

To book a slot, please email matthew.griffiths@cyfoethnaturiolcymru.gov.uk to register your interest by

30th November 2026.

If you are unable to attend on the day, please register your interest for an online event.

Please note that participation or non-participation in this PME exercise shall not prevent any supplier from participating in any future procurement process, nor is it intended that any information provided shall place any supplier at an advantage or disadvantage in any future procurement exercise.

Main category

Services

Delivery regions

• UKL - Wales

Total value (estimated)

8000000.00 GBP Excluding VAT

9600000.00 GBP Including VAT

Contract dates (estimated)

01 November 2027, 00:00AM to 30 October 2029, 23:59PM

Extension end date (if all the extensions are used): 30 October 2031

Natural Resources Wales

Is the total value above threshold?

Above threshold

CPV classifications

• 50100000 - Repair, maintenance and associated services of vehicles and related equipment

Delivery regions

• UKL - Wales

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 November 2027, 00:00AM

Contract end date (estimated)

30 October 2029, 23:59PM

Extension end date (estimated)

30 October 2031, 23:59PM

Can the contract be extended?

Yes

Engagement process description

We are looking to engage with suppliers who can provide PPM (Planned Preventative Maintenance) reactive repairs, breakdown services, recovery including a driver assistance line, along with providing management information.

The engagement session will take place on the 15/12/26 at:

NRW Monmouth Depot, Hadnock Road, Monmouth, Gwent, NP25 3NQ

The session will include:

• A presentation of NRW, our fleet, service level expectation and overview of our operating locations

• An operational site walk

• Time slot for you to provide a short presentation (15 minutes)

• Questionnaire (to be returned following the event)

To book a slot, please email matthew.griffiths@cyfoethnaturiolcymru.gov.uk to register your interest

Due date

31 December 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

31 January 2027