CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Bristol and South West England.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Cabot Learning Federation is a trust comprising multiple Academies (publicly-funded independent schools). The contract is to undertake mechanical and electrical (M&E) planned preventative maintenance (PPM) contract and reactive repairs for a total of 8 Academies initially, all members of the trust. Contract is for 3 years initial with option to extend to 5 by mutual agreement.

The maintenance is to be carried out to ensure the statutory compliance and required maintenance to the M&E equipment in relation to the B&ES SFG20 maintenance specification.

The numbers of the Academies under the contract may increase or reduce over the life of the contract depending on the requirements of the Cabot Learning Federation. The Academies are a mixture of primary and secondary education level and the size of their premises varies accordingly.

Some of the Academies have existing M&E PPM contracts and these are due to finish after the initial start date of this contract, in these cases, it is likely that these Academies will be added to the contract following the expiry date of their current contract.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at: http://www.myTenders.org/Search/Search_Switch.aspx?ID=108603.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Please see PQQ for details.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the PQQ, the ITT, descriptive documentation and/or the Contract.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Prior to the award of any contract, Cabot Learning Federation reserves the right to require groupings of entities to adopt a particular form or require one party to do so. For further information, please see the PQQ.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(3) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(4) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

Any other mandatory requirements as set out in the PQQ.

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to register on the Federation"s website at: cabotlearningfederation.net/tender a Pre-qualification Questionnaire (PQQ) will then be issued for the applicant to complete and return via email no later than 6.11.2013. PQQs will be evaluated by use of a weighting and scoring system (detailed in the PQQ) in order to determine those applicants who will be chosen to be included on a shortlist invited to tender. It is important that applicants respond to the information requested in an appropriate, clear and concise manner. The PQQ document stipulates the economic, financial and technical data required to enable an evaluation of suppliers wishing to participate in this procurement and will seek information including but not limited to the detail below at III.2.1), III.2.2) and III.2.3). Bidders should be a member of the Building and Engineering Services Association (formerly HVCA) or equivalent body and registered Gas Safe. Bidders should also be a member of the National Inspection Council for Electrical Installation Contracting (NICEIC) or equivalent body as well as the Electrical Contractors Association (ECA) or equivalent body.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As set out in the PQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

All correspondance in connection with this tender MUST be sent via email. The Federation will not accept hard copy or telephone communication and/or expressions of interest.

(MT Ref:108603)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

An economic operator may appeal under Regulation 47 of the Public Contract Regulations 2006 (as amended).Any such proceeding must be brought in the High Court of England and Wales.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained