CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

GMCSU on behalf of NHS HMR Clinical

Commissioning Group is inviting potential bidders through this tender exercise the oppertunity to deliver a safe, cost- effective End of Life & Specialist Palliative Care service which must be operational from the 1.4.2014.

The aim of the service is for a clinical consultant or clinical specialist led, multi-disciplinary team to work collaboratively with primary care clinicians and other services involved with patients to enable those with specialist palliative care and end of life care needs to maintain their identity and independence, whilst also supporting their family, friends and carers during the changing phases of their illness. The focus of the service will be to improve the quality of care for patients at the end of their life.

The service will adopt a multi-disciplinary approach across internal and external services to ensure that services provide complex symptom management and holistic care with the aim of ensuring that patients have the optimum quality of life until death.

It will achieve this by working collaboratively across primary and secondary care to facilitate choice in respect to preferred priorities for care and death and thereby contributes towards reducing avoidable hospital admissions and reducing length of stay. The service will educate and empower individuals and their families so they can make informed choices about treatments, management of care, End of Life Care including all palliative current /future care needs.

The integrated palliative and end of life care service described in this specification will include specialist palliative care nursing, hospice at home care, night sitting services (currently jointly funded by both the CCG and RMBC) and intermediate and general end of life care. The service will also incorporate education, training, support and advice for non-specialist palliative care providers including GPs, nursing/care homes within HMR and other providers within the Borough.

The service will be managed by one single provider or a coalition of providers with one lead provider acting as a prime contractor on behalf of the coalition.

The objectives of the service are as follows:

— To create an integrated, high quality, patient centred and co-ordinated community palliative and end of life care service within the conurbation of HMR CCG;

— deliver a single point of access for community palliative and end of life care services, to be accessed by patients, their carers and families, GPs and service providers within the Borough;

— provide clinical triage and assessment of patient and carer needs;

— deliver effective individualised advance care planning for patients approaching the end of life;

— enable people to be treated and die in their preferred place of care;

— reduce A&E attendance and unnecessary hospital admissions for patients approaching the end of life.

— provide support, advice, training and education for GPs and health and social care providers within HMR Borough.

— ensure effective communication with all partners and agencies involved in the care of patients, most significantly the patient, their carer and family;

— increase the number of patients dying in their preferred place of care;

— increase the number of advanced care plans within the Borough;

— support patients, carers and their families holistically and individually throughout their contact with the service and into bereavement if required;

— undertake the role of care coordination when the service is the best placed to do so, including liaising with providers and funders of other care e.g. continuing health care;

— support and facilitate within Multi-disciplinary team meetings where appropriate;

— support in the identification of patients approaching the end of life and to provide support to patients, carers and families and other health and social care providers when required;

— delivery of 24 hour, 7 day a week telephone advice line, accessible to patients, carers and families and health and social care providers;

— facilitate and support rapid discharge from hospital where required; and

— Actively engage and encourage hard to reach groups and provide effective ethnically sensitive care.

Strong clinical leadership will be required to develop the vision for the service and promote its future development, with a strong emphasis on new ways of working, collaboration and innovation. Communication between community, secondary care clinicians, general practitioners, patients and their carers will be essential to the new integrated service.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com

Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.

To register interest:

1) Go to ‘Current Tender Opportunities' from the eTendering portal login page: https://nhssbs.eu-supply.com

2) Find the tender listed and click on the title. This will take you to the letter of invitation.

3) If you are not a registered user of EU Supply follow the ‘Online registration' link otherwise follow the ‘Login' link and enter username and password.

4) Once logged in ‘Accept' the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen.

5) Go to the ‘Access Documents' folder on the response screen to view and download tender documentation.

Further guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers' which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com

(follow link: ‘Quick Guide for Suppliers').

For any support in submitting your response please contact EU Supply Helpdesk at support@eu-supply.com (Tel: +44 8008402050) quoting the tender ID number.

Information and formalities necessary for evaluating if the requirements are met: Detailed within the PQQ documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: The criteria for assessing PQQ responses to the weighted questions are in the PQQ documentation which can be found on the following web site: https://nhssbs.eu-supply.com.

A maximum of 5 providers per lot will be shortlisted for the invitation to tender (ITT) stage of this restricted procurement process.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice