CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

BIS and all partner organisations may use any resulting agreement

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Cardiff

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Companies House is an Executive Agency of the Department of Business, Innovation and Skills (BIS) with the following main functions:

incorporate and dissolve limited companies;

examine and store company information delivered under the Companies Act and related legislation; and

make this information available to the public

Companies House employs around 950 people of which the majority are based in Cardiff. All document processing for English and Welsh companies and partnerships are performed at the Cardiff office. The equivalent for Scottish companies is administered at the CH Edinburgh office (around 26 staff). The equivalent for Northern Irish companies is administered at the CH Belfast office (around 20 staff). In addition to these offices, CH has an information centre in London (around 10 staff).

The address for the Cardiff site is as follows:

Companies House

Crown Way

Cardiff

CF14 3UZ

Companies House requires the provision of a Debt Recovery Service for the collection of Late Filing Penalties. This is a statutory duty for the Registrar of Companies under the Companies Act.

Companies House manages the late filing penalty regime on behalf of BIS (the Department of Business Innovation and Skills) and BIS provides Companies House with funding to meet the costs of administering the regime.

Late filing penalties are collected by Companies House on behalf of the Secretary of State, the entire amount is surrendered directly to HM Treasury and does not form part of the Companies House Trading Fund income.

The initial action taken against companies who file late is carried out as an internal function of Companies House. It is only when these actions have been exhausted that the contracted service provider are passed the responsibility for the recovery of the debt.

The contracted service provider is paid a fee per penalty based on the volume of debt successfully recovered. The volume of debt passed to the service provider for recovery is entirely dependant on the amount of debt Companies House is able to recover themselves in the first instance.

As part of the current contract the contractor provides the following services:

Recovery of late filing penalties

Arranging litigation action deemed necessary in the recovery of late filing penalties

Sales ledger administration in relation to late filing penalties

Interface between the service provider and Companies House systems

Banking arrangements in relation to late filing penalties

Bidders should note that whilst this invitation to tender focuses on the specific requirements for Companies House, and all evaluation will be undertaken on this basis, there is the potential for any resulting agreement to be open for BIS and all partner organisations to use. Please see the following link for a list of all BIS partner organisations.

https://www.gov.uk/government/organisations#department-for-business-innovation-skills

Please note that all Bidders will receive copies of the tender documentation. All Bidders must be aware that there are Pre-Qualification Evaluation Criteria Questions that must be considered, answered and complied with before work is undertaken on the ITT response.

Will all Bidders apply to: fjoseph@companieshouse.gov.uk for copies of the Tender documentation. The return address for Tender responses will be shown in the documentation.

Companies House anticipates that the Contract will be awarded in the first week of February 2014. It will be awarded for a period of 2 years with an option to extend for a further one (1) year.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CH/DC/0313

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(WA Ref:3127)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent