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Summary

OCID:
Published by:: Worthing Homes
Authority ID:: AA23945
Publication date:: 29 October 2013
Deadline date:: 28 November 2013
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Worthing Homes.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Worthing Homes
Postal Address: Davison House
Town: Worthing	Postal Code: BN11 1ER	Country: UK
Contact Point: Expressions of interest and requests for PQQ documentation must be sent by e-mail to the below For the attention of: Jeremy Flint	Telephone:
E-Mail: j.flint@nhfinsurance.co.uk	Fax:
General Address of the contracting authority (URL) http://www.worthing-homes.org.uk Address of the Buyers Profile (URL)

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify)
Registered Provider of social housing

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: Yes

Pearsons and St Elizabeths Cottage Homes

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Provision of Insurance and related risk management and claims handling services to Worthing Homes.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 6

II.1.2)

Main site or location of works, place of delivery or performance

Primarily West Sussex, plus other areas that are necessary to fulfil the contract.

NUTS Code UK

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Worthing Homes.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66510000
Additional objects

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

Yes

Tenders may be submitted for:

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Non life Insurance services and related services – see individual lots stated in this Notice.

Worthing Homes aims to appoint a single Insurer or a single Broker to act as provider for all lots. Where the respondent is a Broker, it may choose to place the insurance for each lot or parts thereof with a different insurer at its discretion, but only one respondent is expected to be selected by the contracting authority for this procurement.

Worthing Homes will consider entering into a Long Term Agreement(s) for more than one year, ideally for three years (or periods of insurance), with an option to extend the contract for a maximum of two further periods subject to service, performance and cost.

II.2.2)

Options

Worthing Homes will consider entering into a Long Term Agreement(s) for more than one year, with an option to extend the contract subject to service, performance and cost.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Starting 01-04-2014 Ending 31-03-2017

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As stated in Tender Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As stated in Tender Documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Potential suppliers will be requested to provide an overview of services provided to relevant property owners, public sector organisations and/or social landlords over the past five years, details of three clients currently receiving similar services and the most recent three ex-clients that received similar services. Potential suppliers may be asked to produce a certificate issued by the FCA or other appropriate insurance regulatory authority indicating the types of insurance the proposed insurer is authorised to provide.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

The tender documents may require providers to produce financial information in relation to the type of services offered, including but not limited to three years reports and accounts.

Minimum level(s) of standard possibly required

A minimum financial rating of A- from Standard & Poors, or an equivalent rating Agency will be required of all risk carriers.

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

The tender documents will require providers to detail their professional experience, resource, skills, qualifications and quality control practices.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

Yes

Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Financial Conduct Authority or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority.

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6

Objective criteria for choosing the limited number of candidates

As stated in the Tender Documents.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

28-11-2013 13:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date 02-12-2013

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

Three, four or five years.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

This is a two stage process, where respondents will be required to complete a PQQ that will help us select a limited number of candidates we consider most suitable to proceed to the ITN stage.

Worthing Homes requires respondents to this notice to be able to demonstrate a record of successful provision of insurance and related services within the Social Housing sector, the Public sector or to other relevant Property Owners.

If the respondent is a Broker, you will be asked to detail your main insurance risk carriers, including confirmation of any exclusive or preferential arrangements with those insurers.

All respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

25-10-2013

ANNEX B

Information About Lots

Lot No: 1 Title: Insurance for Property and Business Interruption risks (possibly including Property Owners Liability)

1)

Short Description

Property damage, related business interruption. Possibly including Property Owners Liability.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515200
Additional objects

3)

Quantity or scope

Insurance and related services as required by the contracting authority for property damage, related business interruption and possibly Property Owners Liability risks associated with social rented homes, leasehold and shared ownership property, commercial property and the like all owned or managed by the contracting authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 2 Title: Insurance for Employers, Public, Products Liability risks (possibly including Property Owners Liability)

1)

Short Description

EL, PL and Products liability (and possibly POL).

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66516000
Additional objects

3)

Quantity or scope

Insurance and related services for EL, PL and Products liability risks (and possibly POL), as required by the contracting authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 3 Title: Insurance for Commercial Combined/Office risks

1)

Short Description

Commercial Combined (office type risks).

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515000
Additional objects

3)

Quantity or scope

Insurance and related services for Commercial Combined (office type risks), including tenants improvements, rent receivable, contents, equipment, business interruption, all risks, money, PA Assault and other risks as required by the contracting authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 4 Title: Insurance for Computer related risks

1)

Short Description

Computer/ICT risks.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515000
Additional objects

3)

Quantity or scope

Insurance and related services for physical loss or damage to computer hardware, software and related business interruption risks as required by the contracting authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 5 Title: Insurance for Terrorism and related risks

1)

Short Description

Terrorism.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515000
Additional objects

3)

Quantity or scope

Insurance and related services for Terrorism and similar risks, to directly complement other insurance policies arranged by the Contracting Authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 6 Title: Insurance for Contract Works

1)

Short Description

Contract Works.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66513200
Additional objects

3)

Quantity or scope

Insurance and related services as required by the contracting authority for Contract Works risks associated with the Development and Refurbishment of properties.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 7 Title: Insurance for Financial and other non-life risks

1)

Short Description

Financial and other non-life insurable risks.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66515410
Additional objects

3)

Quantity or scope

Insurance and related services for a selection of risks including, Fidelity (theft by employee) and/or Crime risks, Group Personal Accident and possibly travel and sickness risks, Commercial Legal Expenses and/or Employment Practices Liability risks, Directors and Officers Liability risks, Libel and Slander risks, all as required by the contracting authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

Lot No: 8 Title: Insurance for Motor Fleet and Associated risks

1)

Short Description

Motor Fleet.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66514110
Additional objects

3)

Quantity or scope

Insurance and related services as required by the contracting authority for Motor Fleet risks, possibly including Motor Legal Expenses and Occasional Business Use.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 9 Title: Engineering Inspection and Insurance Services

1)

Short Description

Engineering Inspection and Insurance.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	66519200
Additional objects

3)

Quantity or scope

Insurance and related services as required by the contracting authority for Engineering Plant.

4)

Indication about different contract dates

5)

Additional Information about lots

SF 22

Coding

Commodity categories

ID	Title	Parent category
66513200	Contractors all-risk insurance services	Legal insurance and all-risk insurance services
66515000	Damage or loss insurance services	Insurance services
66519200	Engineering insurance services	Engineering, auxiliary, average, loss, actuarial and salvage insurance services
66515410	Financial loss insurance services	Damage or loss insurance services
66510000	Insurance services	Insurance and pension services
66516000	Liability insurance services	Insurance services
66514110	Motor vehicle insurance services	Freight insurance and Insurance services relating to transport
66515200	Property insurance services	Damage or loss insurance services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: j.flint@nhfinsurance.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Provision of Insurance and related risk management and claims handling services to Worthing Homes.

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: