CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Police sites at various location within Bedfordshire, Cambridgeshire and Hertfordshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Bedfordshire Police, Cambridgeshire and Hertfordshire Constabularies require property maintenance services as follows:

The work required at Police premises and occupied sites involve: reactive maintenance works; minor works, improvements and extensions; internal layout alterations – structural and non-structural; call out works, including attendance out of normal working hours up to 30 000 GBP.

In addition it's the intention of this contract to procure a framework consisting of a panel of contractors to be invited to price individual works from a Planned Preventative Maintenance (PPM) programme on an individual basis which will constitute separate agreements for each acquisition for works over 30 000 GBP to 1 000 000 GBP.

This generally excludes mechanical and electrical reactive works unless included as part of a larger general building works order.

While there is no guarantee of any values of work, overall the estimated annual spend for Bedfordshire Police, Cambridgeshire and Hertfordshire Constabularies are as follows: Bedfordshire Police 500 000 GBP; Cambridgeshire Constabulary 1 000 000 GBP and Hertfordshire Constabulary 800 000 GBP per year.

The provision is for two distinct areas of operation:

Responsive and minor works, each order ranging from minimum order value up to a maximum estimated value of 30 000 GBP and including an on call facility providing a 24 hours a day, 365 days a year (366 in a leap year) cover, to meet the requirements of the Police Forces through the Estates and Facilities Departments.

Secondly to provide to all necessary resources to estimate, quote, manage and execute building works, including but not exclusively, major repairs, refurbishments, extensions and minor new builds which may range in estimated value from 30 000 GBP to 1 000 000 GBP. Tenders are acceptable for either values (i.e. lots) of work or both, ability to tender only one lot is not an exclusion from submitting a tender.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As per Pre-Qualification Questionnaire.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

E/4/0067/13

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Responsive and minor works for Bedfordshire Police and Cambridgeshire Constabulary, each order ranging from minimum order value up to a maximum estimated value of 30 000 and including an on call facility providing a 24 hours a day, 365 days a year (366 in a leap year) cover, to meet the requirements of the Authorities through the Estates and Facilities Departments.

This lot will be award to one company.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

It is envisioned that this lot will start from 6.5.2014.

ANNEX B

Information About Lots

1)

Short Description

Responsive and minor works for Hertfordshire Constabulary, each order ranging from minimum order value up to a maximum estimated value of 30 000 GBP and including an on call facility providing a 24 hours a day, 365 days a year (366 in a leap year) cover, to meet the requirements of the Authorities through the Estates and Facilities Departments.

This lot will be award to one company.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

It is envisioned that this lot will start from 6.8.2014.

ANNEX B

Information About Lots

1)

Short Description

To provide Bedfordshire Police and Cambridgeshire Constabulary all necessary resources to estimate, quote, manage and execute building works, including but not exclusively, major repairs, refurbishments, extensions and minor new builds which may range in estimated value from 30 000 GBP to 1 000 000 GBP.

This lot will have a maximum of 6 companies.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

It is envisioned that this lot will start from 6.5.2014.

ANNEX B

Information About Lots

1)

Short Description

To provide Hertfordshire Constabulary all necessary resources to estimate, quote, manage and execute building works, including but not exclusively, major repairs, refurbishments, extensions and minor new builds which may range in estimated value from 30 000 GBP to 1 000 000 GBP.

This lot will have a maximum of six companies.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

It is envisioned that this lot will start from 1.3.2015.