CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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The Police and Crime Commissioner for Essex |
Hoffmans Way, Essex |
Chelmsford |
CM1 1GU |
UK |
Karen King, Claire Ward |
+44 1474366650 |
57197@kent.pnn.police.uk |
+44 1474366650 |
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes The Police and Crime Commissioner for Essex
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityIndependent Domestic Violence Advisors (IDVA) in Essex, Southend and Thurrock. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract25 |
II.1.2)
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Main site or location of works, place of delivery or performance
Essex Police District.
UKH3 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The contract is for Independent Domestic Violence Advisors (IDVA) in Essex, Southend and Thurrock.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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85312300 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe service will provide a high quality, integrated and consistent IDVA service across Southend, Essex and Thurrock working with high risk victims of domestic violence and abuse aged 16 years and over to provide intensive one-to-one support from the point of crisis, coordinating multi-agency support and providing practical solutions.
The service will be a key component in achieving a model community based response to domestic abuse in Essex. It will form part of a whole-system response to domestic abuse, including identification, referral and triage, support provided to victims, Multi Agency Risk Assessment Conference (MARAC) and post-intervention step down and recovery to improve the experience of families impacted by domestic abuse. Although the service will not work directly with children under the age of 16, it will work closely with the relevant safeguarding agencies regarding children at risk of harm.
The contract will be for a period of 3 years with the option to extend by up to 2 years in one year extensions subject to funding.
Interested parties are invited to attend a Market Engagement Day which is being held in Chelmsford on Thursday 9.10.2014. Please send a message to advise if you wish to attend. |
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3 500 000 GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion36 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The Commissioner reserves the right to require bonds, guarantees or other forms of undertaking to secure proper contractual performance.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Full details shall be included within the invitation to tender/related tender documentation to be issued by Procurement Services on behalf of The Police and Crime Commissioner for Essex. Payment will be in Great British Pounds (GBP) and will be made by means of electronic transfer.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
The Commissioner reserves the right to require tenderers to take legal form, or to require one (1) party to take primary liability or to require that each party take Joint and Several Liability.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
The Tenderer may not be any of the situations described in Article 45 of Directive 2004/18/EC.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Tenderers will be required to complete an ITT at which The Police and Crime commissioner for Essex will use to evaluate suppliers economic and financial standing, technical capacity and ability to ensure they meet The Police and Crime Commissioner for Essex's minimum requirements.
This will include, but no be limited to; name, address, telephone number, contact details, status (Sole trader, partnership, private or public company) together with the length of trading, parent or holding company details and other subsidiary companies within the group (if applicable) Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click 'continue' — Enter your correct business and user details — Note the user-name you chose and click 'Save' when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the 'PQQs/ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content. — Click the 'Express Interest' button at the top of the page. — This will move the PQQ/ITT into your 'My PQQs/My ITTs' page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box 3. Responding to the tender — Click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) — You can now use the ‘Messages' function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.
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III.2.2)
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Economic and financial capacity
Interested parties are required to complete the tender document published on the BravoSolution web site. This includes submission of two (2)years audited accounts (including holding company of applicable), name and address of bankers (if requested) insurance details and other information as set out in the tender documents. A credit reference agency check will also be undertaken.
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III.2.3)
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Technical capacity
Interested parties are required to complete the ITT published on the BravoSolution web site. Within the ITT, interested parties may be asked to evidence the following, but not be limited to:
1) Company organisation details.
2) Details of quality procedures and accreditation.
3) Project specifics.
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
A full marking scheme is provided in the ITT. Tenderers will need to demonstrate but not be limited to legal entity and trading history, economic and financial standing, technical capacity and ability and quality procedures.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
EPKK17014
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 10-11-2014
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
The Police and Crime Commissioner for Essex intends to use an eTendering system in this procurement exercise. The tender and supporting documents must be priced in pounds sterling and all payments made under the terms of contract. The Contract shall be made in England and according to English Law. The contract is subject to the exclusive jurisdiction of the English Courts. Interested Parties wishing to be considered for appointment as a provider of these supplies should submit an ITT in compliance with the instructions and within the prescribed deadline. All discussions, correspondence and all meetings will be conducted in English. Applicants should note that the use of a framework is not compulsory by any police authority or other law enforcement agency. The Commissioner and all other UK Police Forces and Law enforcement agencies and their statutory successors and organisations created as a result of reorganisation or organisational changes. Law enforcement agencies include the Home Office, a Police and Crime Commissioner (Formally the Police Authority) established under section 3 of the Police Act 19996; a Police authority established under section 2 of the Police (Scotland) Act 1967; the Northern Ireland Policing Board; the Home Office); and all non-geographic police forces and other law enforcement agencies shown at http://police.uk/forces.htm The contracting authority reserves the right not to make any award and reserves the right to accept all or part of any tender. The Freedom of information Act (FOIA) applies to the contracting authority. If any supplier considers that any information supplier by them is either commercially sensitive or confidential in nature this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FOI requests be examined in light of exemptions provided for in the Act.
IV.3.2) Previous publication(s) concerning the same contract
yes
Notice number in the OJEU: 2009/S 225-323183
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
The Royal Courts of Justice |
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London |
WC2A 2LL |
UK |
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+44 2079476000 |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
The Police and Crime Commissioner for Essex will incorporate a minimum ten (10) calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within one (1) month).
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 26-09-2014 |