CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2)

Type of service contract

Main site or location of works, place of delivery or performance

II.1.3)

Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

	Framework agreement with a single operators
	Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Fire-brigade and rescue services. Fire-fighting vehicles. Fire-fighting vehicle ladders. Fire-fighting rescue and safety equipment. Breathing apparatus for fire-fighting. Fire-fighting materials. Pumps for fire-fighting. Fire-fighting equipment installation work. Repair and maintenance services of fire-fighting equipment. Fire-brigade uniforms. Occupational clothing, special work-wear and accessories. Fire-detection systems. Water-tender vehicles. Fire suppression system. Fire suppression foam or similar compounds. Fire hoses. Vehicle-fleet-support services. Fire and explosion protection and control consultancy services. Training services. Training facilities. Education and training services. Specialist training services. Training simulators. Risk or hazard assessment other than for construction. Investigation services. Airport operation services. The MOD is seeking requests from companies (or consortia) to participate in the competition for the delivery of a Fire and Rescue (F&R) capability that meets the following Single Statement of User Need.

'Defence requires personnel, estates and assets to be appropriately supported worldwide, in peace and conflict, by a preventative, protective and responsive fire and risk management capability which is cost-effective, affordable, sustainable and agile'.

The competition may include delivery of all or part of the underlying services necessary to deliver the overall fire and rescue capability.

It is expected that during the period of contract, adjustments will be required to take account of changes which may impact the fire and rescue requirement, contract provisions or method of delivery. Such changes being:

— Future operations or locations where a fire and rescue service may be required;

— Changes to the volume and locations of Defence Establishments.

Any such changes will be managed within the contract and shall not be considered as material changes.

The request to participate must take the form of a completed Dynamic Pre-Qualification Questionnaire.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Information about subcontracting

	The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed.
	The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract.
	The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC.
	The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified.
	The successful tenderer is obliged to subcontract the following share of the contract through the procedure set out in Title III of Directive 2009/81/EC: minimum percentage: (%), maximum percentage: (%) of the value of the contract. (The maximum percentage may not exceed 30% of the value of the contract)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Information about options

Provisional timetable for recourse to these options

II.2.3)

Information about renewals

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Bank and/or Parent Company Guarantees and/or guarantees of performance, payment and financial capacity may be required which will be to the anticipated value of contract.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Conditions relating to financing and payment will be specified in the contractual documentation. The payment mechanism will be identified which will incentivise the Supplier to achieve financial and operational efficiencies. Moreover it will ensure that the appropriate levels of performance are achieved and measured against pre-determined service levels and associated financial incentives.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the MOD. The MOD will require the group to form a legal entity before entering into the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Security Clearance — The invitation to participate in dialogue will detail any security clearance requirements that may be required in the delivery of all aspects of the service.

TUPE Implications: It is expected that TUPE will apply to this requirement. For Authority and ex-Authority Employees who may transfer under TUPE, your attention is drawn tot he requirements of the Treasury's guidance contained in 'Fair Deal for staff pensions: staff transfer from central government (October 2013)'

III.1.5)

Information about security clearance

III.2)

Conditions for Participation

III.2.1)

Personal situation

The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

a) Appropriate statement from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;

b) The presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;

c) Where appropriate, a statement, covering the 3 previous financial years of the economic operator of:

i) the overall turnover of the business of the economic operator: and

ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.

The following additional financial information will be required for pre-qualification in accordance with Regulation 24 of the DSPCR 2011:

a) Alternative means of demonstrating financial status (if trading less than a year);

b) 2 years of certified audited accounts in statutory form, including profit and loss account and balance sheet.

The MOD will request this information through the Dynamic Pre-Qualification Questionnaire (DPQQ) attached to this Contract Notice.

In addition to the above the MOD also reserve the right to request any additional information which it considers necessary in order to demonstrate the potential provider has sufficient economic and financial resources to deliver the service provision.

III.2.2)

Economic and financial standing

III.2.3)

Technical and/or professional capacity

III.2.4)

Reserved contracts

	The contract is restricted to sheltered workshops
	The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure

	Restricted
	Accelerated restricted
	Negotiated
	Accelerated negotiated
	Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ITN Number: ARMYHQ/DFRP003

IV.3.2)

Previous publication(s) concerning the same contract

	Prior Information Notice
	Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID). Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: — This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

The MOD intends to use AWARD software to assist in the management of the tender evaluation.

Electronic Trading: Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com The contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

Interested suppliers are required to complete the Dynamic Pre-Qualification Questionnaire (DPQQ) to provide information that allows the Authority to evaluate the supplier's capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3 of this Contract Notice.

The Authority will use the DPQQ response to create a short-list of Tenderers who:

1. are eligible to participate under Section III.2.1) of this Contract Notice; and

2. fulfil any minimum standards under Sections III.2.2) and III.2.3 of this Contract Notice.

Full details of the method for choosing the Tenderers will be set out in the Evaluation Plan, available to those that follow the Access Code below and the DPQQ guidance documents which will be provided following expressions of interest.

Whilst the Authority is intending to reduce the number of economic operators during the dialogue phase, it retains the right not to do so.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing user-name and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 64247TS845.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the on-line Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help-desk by e-mailing support@contracts.mod.uk or telephone +44 8452707099.

GO Reference: GO-20141014-DCB-6087978

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice