CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The University of Northampton is seeking tenders for a new web-based Library Management System. We are seeking to appoint a contractor who can undertake to supply, implement and maintain a ‘Next Generation’ Library Management System (LMS). This system should offer a unified resource management approach in relation to both online and print resources. It should also offer efficient working solutions to the challenges of inter-operability with other current Library systems and ongoing integration with existing University business systems. The system should comfortably accommodate over 70 library staff (as users) and over 11 000 students. It should have been developed for, and tried and tested in, a Higher Education environment.

The University requires that the new LMS exhibits what are now termed and accepted in the HE Library sector as ‘Next Generation’ characteristics. These include:

1. A service that is ‘managed’ remotely — all support, maintenance and upgrades are included as part of the contract.

2. Unified Resource Management — both digital and physical resources are managed within the system to reflect contemporary practices and operational efficiencies.

3. The LMS should offer improved staff work-flows that create genuine efficiencies for staff users across the board.

4. The LMS should exhibit a high degree of inter-operability with other software products that are essential for the management of students within the University environment e.g. student records system.

5. The LMS should automatically offer analytic data as an adjunct to more efficient business practices, both at a day-to-day working level, and a strategic level.

6. The LMS should offer integration with the University"s existing Resource Discovery Service (Primo from Ex-Libris) and other current Library software services.

7. The LMS should offer an Electronic Resource Management function whereby electronic resource "trials", acquisitions, licensing and evaluative data output are standard.

8. The service should commit to the use and efficient management of, the highest quality meta-data.

9. The LMS should also offer flexible, staff and user-friendly, fulfilment functions across a diverse range of resources and library users.

Other non-functional requirements are also essential to the contract:

1. Migration and implementation of changes;

2. Training and support;

3. A cohesive roadmap of planned software development;

4. Data security;

5. Decommissioning of existing LMS.

Implementation of the software should commence early 2015 with a ‘Go Live’ date of 1.8.2015.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

In accordance with the terms and conditions of contract to be entered into with the supplier.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The University reserves the right to require groupings of economic operators to take a particular legal form or to require a single economic operator to take primary liability (for a contract to be performed by a group of economic operators) or to require each party to undertake joint and several liability in respect of the entire contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As set out in the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the Invitation to Tender.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ITT219

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Applicants must complete and satisfy the requirements of the tender questions published on the In-Tend portal system at the following website https://in-tendhost.co.uk/universityofnorthampton/ Click on the current tenders link and you will be able to register your organisation with our e-tendering system. Once the registration has been accepted and you have received your login details by email, you can login to view and download the tender documentation in the My Tenders section of the website. The date specified in IV.3.4 is the deadline date/time for the submission of a tender. Tenders must be submitted electronically via the In-Tend portal.

Section II.2.1 — The value range specified is an estimate and indicative only.

Section II.3 Contract period: The contract will be for a period of 60 months from the Go Live Date of 1.8.2015 plus the implementation period. The implementation period is scheduled to commence in early 2015.

The University reserves the right to reduce the scope of the contract, cancel or amend the tendering process at any stage, not to award the contract in whole or in part and does not bind itself to accept any tender.

The university shall not be liable in any circumstances for any costs or expenses incurred by any prospective service provider in response to this notice, or in tendering for the prosed contract, irrespective of the outcome or if the competition is cancelled or postponed.

All dates, time periods and values specified in this notice are provisional and the University reserves the right to change these.

Transparency — The University is subject to the Freedom of Information Act 2000 (FOIA) and Environmental Information Regulations 2004 (EIR) and may be required to disclose information received in the course of this procurement under FOIA or EIR.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will incorporate a standstill period at the point of information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

Part 9 of the public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be taken within the applicable limitation periods.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice