CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Leicestershire Healthcare NHS Trust

Northampton Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Trust

Derbyshire Healthcare NHS Foundation Trust

Walsall Healthcare NHS Trust

Chesterfield Royal Hospital NHS Foundation Trust

Nottingham University Hospitals NHS Trust

University Hospitals of Leicester NHS Trust

Sherwood Forest Hospitals NHS Foundation Trust

Derby Teaching Hospitals NHS Foundation Trust

Kettering General Hospital NHS Foundation Trust

Northampton General Hospital NHS Trust

United Lincolnshire Hospitals NHS Trust

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

NHS Trusts within the East Midlands region of the UK and/or other participating NHS bodies (whether acting individually, or on behalf of, or together as members of any consortia) along with any other non-NHS bodies which the participants deem necessary for the delivery of services or goods to NHS bodies, local authorities, other government departments or non departmental public bodies charged with the delivery of healthcare or health related services (only through the prior approval of East Midlands Pharmacy Collaborative (EMPC).

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

2 years with an option to extend for further 2 years.

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Participating Trusts within the East Midlands currently have insufficient capacity for the aseptic production of ready to administer products to meet their expanding needs, therefore a supplier/supplier(s) are sought to supplement the current service through the provision of a high quality, cost effective service to supply ready to administer products.

The aim of this tender is to provide a significant improvement in the supply of ready to administer products, and specifically to achieve:

— Optimisation of the formulation, presentation and labelling of products to improve safe handling and reduce risks to patients and staff. Reduced stock inventory,

— Regular, managed deliveries of agreed volumes,

— Full cost transparency per unit,

— Approved product specifications to facilitate quality assurance at trust level.

Products with a Certificate of Analysis are preferred (See award criteria for full details).

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing Portal: https://emprocurenhs.bravosolution.co.uk and click the link to register

— Accept the terms and conditions and click ‘continue’

— Enter your correct business and user details

— Note the username you chose and click ‘Save’ when complete

— You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

— Login to the portal with the username/password

— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)

— Click on the relevant PQQ/ ITT to access the content.

— Click the ‘Express Interest’ button at the top of the page.

— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only)

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box

3. Responding to the tender

— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining)

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

D70.D23

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contract will run for 2 years with an option to extend for a further 2 years

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.

The most economically advantageous tender for the provision of the goods and/or services detailed in the Specification in terms of:

1 Price.

2 Qualitative criteria of:

a) Quality to include QA assessment of risk to patient, product quality, labelling, shelf-life, method of manufacture and documentation

b) Market risk

c) Delivery performance

The methodology for each given product has a 3 stage approach.

Stage 1

All offers will initially be ranked on Price. Lowest price; highest rank.

Stage 2

A second ranking will take place with Products with a Certificate of Analysis ranked higher than those with a Certificate of Conformance. Products with a Certificate of Conformity will not be assessed for suitability at this stage.

Stage 3

The lowest priced offer with a Certificate of Analysis (C of A)will be assessed against the qualitative award criteria. Products with a Certificate of Conformity will not be assessed for suitability at this stage.

Where a suitable product is identified as above, the offeror will be required to submit a sample complete with label for QA/QC review. If that product is found to be unacceptable, the next item will be identified and assessed using the same steps.

Each line item will undergo assessment until:

— an acceptable product is identified and accepted with a C of A,

— no C of A product is acceptable or available.

At this stage, steps 1, 2 and 3 will be repeated with the C of C replacing the C of A on the second ranking.

Notes — Products will be assessed (quality, market risk and evidenced delivery performance of Offerors etc) as described in the Invitation to Tender documentation.

Where the lowest-priced offer successfully fulfils each qualitative award criteria described, that offer will be awarded to the contract. In circumstances whereby the lowest-priced offer fails to fulfil the qualitative award criteria, this offer shall be rejected and the process repeated as stated to the next qualifying bid. The process described above shall be repeated until at least one Offeror is successfully appointed to the framework agreement or none of the offers are found to be acceptable against the award criteria heretofore described. For avoidance of doubt where Offerors fail to fulfil any of the qualitative award criteria, then they shall not in any circumstances be appointed to the contract.

(full details available via tender on bravo portal).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice