CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Broadacres Housing Association

Mulberry Homes Yorkshire

York Housing Association

Selby District Council

Selby and District Housing Trust

Yorkshire Coast Homes

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

North Yorkshire and Surrounding Areas.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The procurement of a Design Consultants Framework Agreement for carrying out the provision of Design Services, (Architects, Civil and Structural Engineering, Mechanical and Electrical Engineering and Landscape Consultant), for new build homes and associated external works for the Contracting Authority known as Broadacres Services Limited (‘“The Authority”’) and its affiliates: Broadacres Housing Association, Mulberry Homes Yorkshire, York Housing Association, Selby District Council, Selby and District Housing Trust and Yorkshire Coast Homes each of whom are designated Framework Users. The Authority provides homes for rent, shared ownership and outright sale as well as providing a range of support services to a variety of client groups requiring extra care. The intention of The Authority is to improve service and quality to their customers when designing and building new homes. The Authority has headquarters in Northallerton and together with its affiliates operates predominantly in North Yorkshire and has housing stock in Hambleton, Darlington, Richmondshire, Harrogate, Redcar and Cleveland, Ryedale, Scarborough, Selby, East Riding of Yorkshire, York and Leeds.The Authority wishes to procure a Framework Agreement for use by itself and its affiliates, pursuant to which it is envisaged that contracts will be let to Providers within the Framework for the provision of design services for new build housing and associated external work.Under the Framework Agreement the Authority and each of its affiliates will have the option to call off contracts with individual Providers as and when works are required, though Providers should note that, under the Framework Agreement, neither the Authority nor its affiliates shall be under any obligation to award contracts to any or all appointed individual Suppliers on the Framework. The Framework will also be available to joint ventures in which the Authority or any of its affiliates participates.It is the Authority's intention that the Design Consultants Framework for new build homes and associated external works will be divided into 4 Lots:

— Lot 1 Architects Services,

— Lot 2 Civil and Structural Engineering Services,

— Lot 3 Mechanical and Electrical Engineering Services,

— Lot 4 Landscape Consultants Services,

and the numbers of suppliers shortlisted to be invited to tender and the number of suppliers that the Authority intends to appoint to the Framework for each Lot is as follows:

— Lot 1 — 10 invited to tender, 5 appointed to framework,

— Lot 2 — min 5 max 6 invited to tender, min 2 max 3 appointed to framework,

— Lot 3 — 5 invited to tender, 2 appointed to framework,

— Lot 4 — 5 invited to tender, 2 appointed to framework.

The framework will provide a mechanism for issuing contracts on a call off basis but there is no guaranteed minimum value and no guaranteed minimum number of contracts that will be awarded to each Provider within the Framework.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=163409

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A Parent Company Guarantee may be required as set out in the PQQ, ITT and the tender supporting documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Interim payments as set out in the PQQ, ITT and the tender supporting documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

All mandatory and discretionary criteria for selection as set out in the PQQ, ITT and the tender supporting documents. The terms and particulars of the Framework Agreement will be JCT 2011 Framework Agreement as amended and incorporating the special contract terms and conditions included in the supporting tender documents.

The Framework Agreement will provide a mechanism for issuing contracts on a call off basis. The call off contracts will be carried out utilising the Letter of Appointment of Consultant agreed between the Authority and the Supplier as set out in the ITT and tender supporting documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

Further information is provided in the PQQ and tender supporting documents.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Candidates will be shortlisted based on the criteria set out in the PQQ and the tender supporting documents.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Authority intends to hold a meet the buyer event for this procurement at Broadacres House, Mount View, Standard Way, Northallerton DL6 2YD on 8.10.2015 commencing at 2 pm scheduled duration 2 hours. All prospective Bidders are invited to attend and are requested to advise of their intention to do so via the mytenders.org Postbox facility.

The Invitation To Tender (ITT) documents have been provided for information only. Candidates are only required to complete and return the Pre Qualification Questionnaire (PQQ) at this initial stage of the procurement process. The Authority will assess the suitability of Suppliers based on the evaluation of the response to the PQQ and will produce a shortlist of suppliers who will then be formally issued with an ITT document to complete and return for the next stage of the procurement process.

The Authority reserves the right to cancel the procurement at any stage. The Authority does not accept liability for any cost incurred in the PQQ and tender stage.

(MT Ref:163409).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Candidates are directed to refer to the Public Contracts Regulations 2015.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Provision of Architects services for new build homes and associated external works.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The Authority is looking to procure a design consultants framework for use by itself and its affiliates, pursuant to which it is envisaged that contracts for the design will be let to consultants within the framework on a call off basis. The Authority intends, subject to the receipt of sufficient acceptable bids to appoint 5 consultants for this lot. The estimated value in terms of the total amounts payable in aggregate to all appointed consultants for this lot over the 4 year duration of the framework excluding VAT is 0 — 3 200 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Civil and Structural Engineering Design Services in connection with new build homes and associated external works.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The Authority is looking to procure a design consultants framework for use by itself and its affiliates, pursuant to which it is envisaged that contracts for the design will be let to consultants within the framework on a call off basis. The Authority intends, subject to the receipt of sufficient acceptable bids to appoint a minimum of 2 and a maximum of 3 consultants for this lot. The estimated value in terms of the total amounts payable in aggregate to all appointed consultants for this lot over the 4 year duration of the framework excluding VAT is 0 — 1 600 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Mechanical and Electrical Engineering Design Services in connection with new build homes and associated external works.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The Authority is looking to procure a design consultants framework for use by itself and its affiliates, pursuant to which it is envisaged that contracts for the design will be let to consultants within the framework on a call off basis. The Authority intends, subject to the receipt of sufficient acceptable bids to appoint 2 consultants for this lot. The estimated value in terms of the total amounts payable in aggregate to all appointed consultants for this lot over the 4 year duration of the framework excluding VAT is 0 — 1 600 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Landscape Design Consultant Services in connection with new build homes and associated external works.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The Authority is looking to procure a design consultants framework for use by itself and its affiliates, pursuant to which it is envisaged that contracts for the design will be let to consultants within the framework on a call off basis. The Authority intends, subject to the receipt of sufficient acceptable bids to appoint 2 consultants for this lot. The estimated value in terms of the total amounts payable in aggregate to all appointed consultants for this lot over the 4 year duration of the framework excluding VAT is 0 — 400 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots