CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Mulberry Homes Yorkshire

York Housing Association

Selby District Council

Selby and District Housing Trust

Yorkshire Coast Homes

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

North Yorkshire and Surrounding Area.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The procurement of a Design Consultants Framework Agreement for carrying out the provision of Design Services, (Architects, Civil and Structural Engineering, Mechanical and Electrical Engineering and Landscape Consultant), for new build homes and associated external works for the Contracting Authority known as Broadacres Services Limited (‘The Authority’) and its affiliates: Broadacres Housing Association, Mulberry Homes Yorkshire, York Housing Association, Selby District Council, Selby and District Housing Trust and Yorkshire Coast Homes each of whom are designated Framework Users. The Authority provides homes for rent, shared ownership and outright sale as well as providing a range of support services to a variety of client groups requiring extra care. The intention of The Authority is to improve service and quality to their customers when designing and building new homes. The Authority has headquarters in Northallerton and together with its affiliates operates predominantly in North Yorkshire and has housing stock in Hambleton, Darlington, Richmondshire, Harrogate, Redcar and Cleveland, Ryedale, Scarborough, Selby, East Riding of Yorkshire, York and Leeds. The Authority wishes to procure a Framework Agreement for use by itself and its affiliates, pursuant to which it is envisaged that contracts will be let to Providers within the Framework for the provision of design services for new build housing and associated external work. Under the Framework Agreement the Authority and each of its affiliates will have the option to call off contracts with individual Providers as and when works are required, though Providers should note that, under the Framework Agreement, neither the Authority nor its affiliates shall be under any obligation to award contracts to any or all appointed individual Suppliers on the Framework. The Framework will also be available to joint ventures in which the Authority or any of its affiliates participates. It is the Authority's intention that the Cost Consultants Framework for new build homes and associated external works will be divided in 1 Lot:

Lot 1 Architects Services and the numbers of suppliers shortlisted to be invited to tender and the number of suppliers that the Authority intends to appoint to the Framework for the Lot is as follows:

Lot 1-8 invited to tender, 4 appointed to framework.

The framework will provide a mechanism for issuing contracts on a call off basis but there is no guaranteed minimum value and no guaranteed minimum number of contracts that will be awarded to each Provider within the Framework.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.mytenders.org/Search/Search_Switch.aspx?ID=163409

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.mytenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=163730

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Authority intends to hold a meet the buyer event for this procurement at Broadacres House, Mount View, Standard Way, Northallerton DL6 2YD on 8.10.2015 commencing at 10 am scheduled duration 2 hours. All prospective Bidders are invited to attend and are requested to advise of their intention to do so via the www.mytenders.org Postbox facility.

The Invitation To Tender (ITT) documents have been provided for information only. Candidates are only required to complete and return the Pre Qualification Questionnaire (PQQ) at this initial stage of the procurement process. The Authority will assess the suitability of Suppliers based on the evaluation of the response to the PQQ and will produce a shortlist of suppliers who will then be formally issued with an ITT document to complete and return for the next stage of the procurement process.

The Authority reserves the right to cancel the procurement at any stage. The Authority does not accept liability for any cost incurred in the PQQ and tender stage.

(MT Ref: 163730).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Candidates are directed to refer to the Public Contracts Regulations 2015.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice