CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

County Durham, Tees Valley and North East Yorkshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Tees Esk and Wear Valleys NHS Foundation Trust provides 1 600 000 people living within County Durham, the Tees Valley, Scarborough, Whitby, Ryedale, Harrogate, Hambleton, Richmondshire, York and Selby with a range of mental health, learning disability and substance misuse services.

The Trust are looking to work with a supplier to deliver a comprehensive IT Support and Maintenance Service which includes the Supply and Secure Disposal of IT Equipment.

The successful supplier will be required to purchase and receipt IT Equipment on behalf of the Trust.

The IT Maintenance Service required as part of this contract will be remedial and will be instructed by the Trusts Information Service Desk.

Asset Management, Delivery, Installation and Commissioning are also key elements of the service required by Tees, Esk and Wear Valleys NHS Foundation Trust.

The successful supplier will also be required to provide bespoke management information as part of the service.

Service Levels and Key Performance Indicators are important factors of this contract and will be continuously monitored and reviewed by the Trust and will be expected to be met by the appointed supplier for the duration of the contract.

The contract period is 12 months commencing 1.4.2016 (with the option to extend for a further 4 x 12 months).

To express an interest in this opportunity, please log on to the link below and follow the online instructions on Cardea:

https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3255&Culture=en-GB

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Information will be detailed in the Invitation to Tender.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Information will be detailed in the Invitation to Tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No special legal form is required, but each supplier will be required to become jointly and severally responsible for the contract before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Regulation 58 of the Public Contracts Regulations 2015 and as set out in the relevant contract documents and other documentation including pre-qualification.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Full details of the criteria are detailed in the pre-qualification questionnaire which must be sought and returned by the closing deadline.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

SP1264

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

To receive more information about this opportunity, including any amendments and/or clarifications and to request any clarifications and/or to respond to this opportunity, please follow the link within the description section of this advert, to register your interest in this opportunity you must follow the link within the description section of the advert. Following an expression of interest, the PQQ will be available to complete on the eSourcing system, Cardea. The PQQ must be returned in accordance with the instructions set out in the PQQ by the date and time indicated. The ITT document will also be available to view in the ‘Attachments’ tab once you have expressed an interest.

The contracting authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or part. The contracting authority is not responsible for any costs incurred by bidders in relation to the participation in this process. All figures provided in this notice are approximate.

This contract opportunity has not been advertised in Lots as the Trust deems that the bespoke complex service requirements can be provided by 1 supplier which would be of benefit to the Trust from a control and management aspect, however, use of subcontractors for the disposal element of the service is encouraged.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice