CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Arun District Council and other Local Authorities (Town, District, Borough and County) within the Counties of Surrey, East and West Sussex

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Surrey, East and West Sussex.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Chichester District Council (herein after known as the council) is seeking to setup a single provider (herein after known as the Supplier) framework agreement for the purpose of providing telephony, communications, associated products and maintenance. The framework agreement may be accessed by Arun District Council and other Local Authorities (Town, District, Borough and County) within the Counties of Surrey, East and West Sussex.

Chichester District Council and Arun District Council, as neighbouring authorities have reviewed available options for updating telephony and agreed to enter into a procurement project to find a suitable Supplier to provide and support the following requirements.

Chichester District Council has an ageing Philips Sopho which is already End of Life (EOL) and Arun District Council has a Siemens (Unify) iSDX, which will be end of service (EOS) in 2017.

Neither system can be easily upgraded in their current form to support the technology and features that the Council need to achieve improved facilities for:

— Shared services;

— Shared support;

— Flexible or agile working;

— Disaster Recovery and Business Continuity;

— Identifiable cash savings.

The anticipated value of the framework will be up to 5 000 000 GBP over the 4 year framework period and any subsequent maintenance periods.

The tender documents are currently available on the following E-tendering portal and once you have registered you will have full access.

https://in-tendhost.co.uk/sesharedservices/aspx/Home

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

If assurances are required the preferred Supplier will be given the opportunity to provide such assurances in whatever form is required such as a Parent Company Guarantee, Bond or ESCROW account. Additional prices (at cost) for assurances may be agreed and accepted.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Staged payments are acceptable. Both Councils will accept following:

— 50 % on equipment delivery;

— 25 % on installation;

— 15 % on go live;

— 10 % on acceptance sign off.

Payment will be made within 30 days of receipt of a correctly submitted invoice.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and Several Liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers are asked to provide their standard terms and conditions of contract. The Council must agree to the proposed contract conditions prior to award of any contract. Failure to reach an agreement will result in that Suppliers bid being rejected and the 2nd ranked Suppliers' conditions will be considered. An award will not be made until a satisfactory agreement can be reached regarding contract terms.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CDC - 003693

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The tender documents are currently available on the following E-tendering portal and once you have registered you will have full access.

https://in-tendhost.co.uk/sesharedservices/aspx/Home

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice