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Summary

OCID:
Published by:: Hereward College
Authority ID:: AA22094
Publication date:: 01 October 2016
Deadline date:: 28 October 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The contract being tendered is for three years in duration from 20.2.2017 until 19.2.2020 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the College a guaranteed cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Hereward College for the duration of this contract.

The College year is based on a calendar of 36 weeks. Three days are to be used for staff professional development.

The contract offered covers the scope for the provision of all catering services within the College, which currently includes breakfast service, morning break, lunch, afternoon break, all hospitality and free issue requirements. Free Student meals and hospitality will be charged based on consumption and at net food cost.

The value of the current contract, from August 2015 — July 2016 is approximately:

Cash Sales: 48 120.43 GBP

Free Student Meals: 11 495.94 GBP

Residents: 13 037.41 GBP

Block Provisions: 927.11 GBP

Free Issues: 4 554.86 GBP

Hospitality: 13 703.93 GBP

Total Sales: 91 839.68 GBP

Whilst the College prioritise value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

Hereward College expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.

The College believes that success should be celebrated and that Students should enjoy their time at College; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all Students. As a result, the College are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.

As a College who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor's tender submission would be welcomed. The College would wish for the Contractor to look at making this investment within the existing dining area, with attention being given to the upgrade, maintenance and management of the software for the current cashless system, counter layout and furnishings and the implementation of a procedure that would assist in producing a reduction of current queuing times.

The College objectives:

— To further increase the standards of fresh food provision.

— To further increase the standard of service for all customers.

— To receive a consistently high quality catering provision.

— To generate an improved dining environment for all Students.

— To receive proactive management support for the catering team.

— To hold regular review meetings with the successful contractor.

— To achieve overall value for money.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Hereward College

Bramston Crescent, Tile Hill Lane

Coventry

CV4 9SW

Contact person: The Litmus Partnership Ltd

Telephone: +44 1276673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKG33

Internet address(es)

Main address: http://www.hereward.ac.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.litmuspartnership.co.uk/project/hereward_college_catering_services

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Hereward College — Tender for Catering Services.

II.1.2) Main CPV code

55523000

II.1.3) Type of contract

Services

II.1.4) Short description

Hereward is a College for young people with disabilities and additional needs, based in Coventry. Since 1971 Hereward College have been offering inclusive provision and specialist facilities for both day and residential learners with complex disabilities and learning difficulties.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 270 students on roll and 205 teaching and support staff, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The College would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

II.1.5) Estimated total value

Value excluding VAT: 275 500.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG33

Main site or place of performance:

Hereward College

Coventry

United Kingdom.

II.2.4) Description of the procurement

The College year is based on a calendar of 36 weeks. Three days are to be used for staff professional development.

The value of the current contract, from August 2015 — July 2016 is approximately:

Cash Sales: 48 120.43 GBP

Free Student Meals: 11 495.94 GBP

Residents: 13 037.41 GBP

Block Provisions: 927.11 GBP

Free Issues: 4 554.86 GBP

Hospitality: 13 703.93 GBP

Total Sales: 91 839.68 GBP

Whilst the College prioritise value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The College objectives:

— To further increase the standards of fresh food provision.

— To further increase the standard of service for all customers.

— To receive a consistently high quality catering provision.

— To generate an improved dining environment for all Students.

— To receive proactive management support for the catering team.

— To hold regular review meetings with the successful contractor.

— To achieve overall value for money.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 275 500.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/02/2017

End: 19/02/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/10/2016

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/11/2016

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/bilborough_sixth_form_college_catering_services

The closing date for receipt of the Pre-Qualification Questionnaire is 28.10.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body

Hereward College

Coventry

VI.4.2) Body responsible for mediation procedures

Hereward College

Coventry

VI.4.4) Service from which information about the review procedure may be obtained

Hereward College

Coventry

VI.5) Date of dispatch of this notice

26/09/2016

Coding

Commodity categories

ID	Title	Parent category
55523000	Catering services for other enterprises or other institutions	Catering services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: pqq@litmuspartnership.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Hereward College — Tender for Catering Services.

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.4.2) Body responsible for mediation procedures

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information