Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Northamptonshire
N/A
Northamptonshire Police, West Wing, Police Headquarters, Wootton Hall, NN4 0JQ
Northampton
NG5 8PP
UK
Contact person: Paul Whitehall
Telephone: +44 1159672310
E-mail: paul.whitehall@emscu.pnn.police.uk
NUTS: UKF
Internet address(es)
Main address: https://uk.eu-supply.com/login.asp?B=UK
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32217
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17500&B=BLUELIGHT
Additional information can be obtained from another address:
East Midlands Strategic Commercial Unit
EMSCU, Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold
Nottingham
NG5 8PP
UK
Contact person: Paul Whitehall
Telephone: +44 01159672310
E-mail: paul.whitehall@emscu.pnn.police.uk
NUTS: UK
Internet address(es)
Main address: https://uk.eu-supply.com/login.asp?B=UK
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17500&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Pension Administration Services.
Reference number: SOR1000468
II.1.2) Main CPV code
66520000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of pension administration services to the East Midlands Region of police forces and UK police forces nationally, as per the Specification requirements incorporated within the Invitation to Tender documentation. The contracting authority is establishing a Framework Agreement made up of two Lots as follows: Lot 1: Provision of Pension Administration Services specifically for meeting the needs of the East Midlands Region of Police Forces only and which may be obtained by means of direct award without the requirement for re-opening competition in any way. This shall be a single supplier lot. Lot 2: Provision of Pension Administration Services for meeting the needs of any other UK police, obtained by means of further competition. This shall be a multi-supplier lot with up to 3 (three) suppliers present on it.
II.1.5) Estimated total value
Value excluding VAT:
2 900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Pension Administration Services for the East Midlands Region of police forces
II.2.2) Additional CPV code(s)
66000000
66523100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
East Midlands Region of police forces made up of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire.
II.2.4) Description of the procurement
Lot 1 — Provision of pension administration services to the East Midlands Region of police forces, as per the Specification requirements incorporated within the Invitation to Tender documentation. The contracting authority is establishing a Framework Agreement made up of 2 Lots and Tenderers may tender for this and Lot 2.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contracting authority is establishing a Framework Agreement for access by all UK police forces, but will be specifically purchasing on behalf of the following other contracting authorities: The Police & Crime Commissioners for Derbyshire, Leicestershire, Lincolnshire and Nottinghamshire, and the Chief Constables of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire.
Lot No: 2
II.2.1) Title
Pension Administration Services for other UK police forces
II.2.2) Additional CPV code(s)
66000000
66523100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Any UK police force outside the East Midlands Region of police forces.
II.2.4) Description of the procurement
Provision of Pension Administration Services as per the Specification requirements forming part of the Invitation to Tender, to other UK police forces outside the East Midlands Region of police forces. The contracting authority is establishing a Framework Agreement made up of 2 Lots and Tenderers may tender for this and Lot 1.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to Invitation to Tender documentation published in respect of this Framework Agreement.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to Invitation to Tender documentation published in respect of this Framework Agreement.
Minimum level(s) of standards required:
Please refer to Invitation to Tender documentation published n respect of this Framework Agreement.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to Invitation to Tender documentation published in respect of this Framework Agreement.
Minimum level(s) of standards required:
Please refer to Invitation to Tender documentation published in respect of this Framework Agreement.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the Invitation to Tender documentation published in respect of this Framework Agreement.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/11/2016
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/11/2016
Local time: 16:00
Place:
https://uk.eu-supply.com/login.asp?B=UK
Information about authorised persons and opening procedure:
Leanne Bryant — Commercial Officer;
Paul Whitehall — Commercial Officer.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Following conclusion of the Framework Agreement, each individual police force including in respect of Lot 1, will subsequently enter into their own Call-Off Contract with an appointed service provider in accordance with the Call-Off Terms. Lot 1 shall be evaluated at the same time as evaluation in relation to access to the Framework Agreement for future business via Lot 2. With regards to Lot 1 Lincolnshire does not represent a definite requirement at this stage but in any event any tenderer applying for Lot 1 will be required to confirm that they can undertake the needs of all 5 (five) East Midlands police forces including Lincolnshire. No other police forces outside the East Midlands Region of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire shall be entitled to make a direct award under or otherwise utilise Lot 1. The rules and procedures governing the varying and awarding of Call-Offs and undertaking of further competition are as set out within the Invitation to Tender documentation, principally the Call-Off Procedures therein, which subsequently shall form part of the Framework Agreement. Pricing in respect of Lot 1 shall be essentially fixed (except in relation to the Rate Card for Optional Services) the pricing tendered for Lot 2 at the outset of the Framework Agreement shall be guide pricing only and definite pricing shall be arrived at by a police force as part of a subsequent further competition during which the Framework requirements may also be further refined. The Services and any pricing are divided into Core Optional and additional Services and allowance will also be made for implementation and TUPE costs. No inflationary adjustments will be accepted. All matters regarding Key Performance Indicators, Service Levels, contract management, annual reviews and monitoring are also as set out in the Invitation to Tender documentation. The appointed service providers will look to identify savings. The successful tenderers may be required to enter into a parent company guarantee as part of any award of Framework Agreement. Any awarding of a place on this Framework Agreement will be conditional upon agreeing to undertake and successfully meet any vetting clearance obligations laid down within the ITT, compliance in full with the agreed Terms and Conditions of Contract and being of satisfactory economic and financial standing deemed appropriate to being on this Framework Agreement. Tenderers are required to confirm as part of their Tender submission which Lots they are tendering for. Tenderers are invited to submit as part of their Response, additional alternative Service Levels and management information for consideration by the contracting authority. The collection of a Management Charge by the contracting authority shall apply in respect of suppliers present on and against business arising from Lot 2.The contracting authority reserves the right at any time to cease this tendering process and or not to award any Framework Agreement. The length of any Call-Off Contract entered into under this Framework Agreement shall also be limited to 48 months.
VI.4) Procedures for review
VI.4.1) Review body
East Midlands Strategic Commercial Unit
EMSCU, Nottinghamshire Police, Sherwood Lodge, Arnold
Nottingham
NG5 8PP
UK
Telephone: +44 01159672310
E-mail: paul.whitehall@emscu.pnn.police.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar day Standstill period at the point information on award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before any formal contract agreement is entered into.
VI.5) Date of dispatch of this notice
03/10/2016