Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Telephone: +44 3007900170
E-mail: NPSICTCategoryTeam@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://npswales.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digitisation, Storage and Disposal Services
Reference number: NPS-0054-16
II.1.2) Main CPV code
79996100
II.1.3) Type of contract
Services
II.1.4) Short description
The National Procurement Service is seeking to establish a Dynamic Purchasing System (DPS) for use by the Public Sector in Wales. The DPS will cover Services in the following two lots:
Lot 1: Digitisation, Storage and Disposal of Records
Lot 2: Recycling, Reuse and Disposal of ICT Assets
Entry to the DPS will be restricted to those organisations who meet the requirements of Article 20(1)(a) of the 2015 Public Contracts Regulations.
Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education. Further organisations that may use NPS frameworks include other Welsh Public Sector bodies, Welsh based Charities. In addition the Ministry of Defence are eligible to use this arrangement. Further information on NPS can be accessed from the following link: http://npswales.gov.uk/
II.1.5) Estimated total value
Value excluding VAT:
4 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Digitisation, Storage and Disposal of Records
II.2.2) Additional CPV code(s)
79996100
63121000
63121100
79999100
92512000
92512100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Supplier will be required to digitise, store and dispose of records. The Supplier must be able to provide a range of services via this arrangement, to include:
- Digitisation of physical records;
- Secure storage of physical records;
- Disposal of records – either to be archived as per the Customers’ instructions, or to be physically destroyed;
- Secure transport of physical records;
- Secure transfer of digital records.
To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The initial period of validity for the Dynamic Purchasing System is 4 years/ 48 months. This period can later be amended (extended, shortened, terminated) subject to notification on the relevant OJEU standard form.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration of the Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. Subject always to the procurement exercise progressing in accordance with the NPS' indicative timetable as described in the Instruction to Candidates document, it is anticipated that the DPS will commence on the XX of XXXX 2016.
Lot No: 2
II.2.1) Title
Secure Recycling, Reuse and Disposal of ICT Assets
II.2.2) Additional CPV code(s)
90500000
90514000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Supplier will be required to collect various items of ICT related electrical equipment and ensure the sanitisation and/or disposal of the equipment in accordance with relevant European directives or any other legislation applicable to these requirements. The Supplier must be able to provide a range of services via this framework, to include:
- Secure sanitisation and destruction of equipment;
- Secure sanitisation and redeployment of equipment back to the client. This service may include the option of reimaging;
- Secure sanitisation and donation or resale.
To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The initial period of validity of the Dynamic Purchasing System is 4 years/48 months. This period can later be amended (extended, shortened, terminated) subject to notification on the relevant OJEU form.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration of the Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. Subject always to the procurement exercise progressing in accordance with the NPS' indicative timetable as described in the Instruction to Candidates document, it is anticipated that the DPS will commence on the 9th of June 2016.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5) Information about reserved contracts
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 004-003953
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/11/2016
Local time: 11:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/11/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The agreement will be available for use by NPS Member Organisations, Schools & Educational Establishments, Town & Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC & Voluntary Organisations within the City & County Boundaries of Wales and any Welsh Public Sector organisations that aren’t named above, but become NPS members during the term of the agreement. In addition the Ministry of Defence will be eligible to use this agreement.
The list of contracting authorities that have signed up to using the NPS can be found at www.npswales.gov.uk.
In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities (provided that they exercise the same or similar functions) will also be able to enter into specific contracts under this DPS during its duration.
The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk.
INTITIAL REGISTRATION ON THE PLATFORM
- On registering on the Platform the Super User will select a username and will receive a password.
- The Password will be sent to the e-mail address specified in the User Details section.
- Please log-in to the Platform by entering your Username & Password.
- Registration should only be performed once for each Organisation. If you think someone in your Organisation may have registered on this Platform then you must not register again.
- Contact the Helpdesk immediately if you are unable to contact the Super User.
HOW TO FIND THE ITT:
- Once logged in you must click on ‘ITTs Open to all Suppliers’.
- The etender references for this Dynamic Purchasing System (DPS) are:
- Project_33119
- ITT reference for the Initial Set-up of the DPS: pqq_32095
- ITT reference for applications onto the established DPS: pqq_33119
- Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.
- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
If you have any queries regarding the requirements please message using the e-tenderwales message portal.
If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk athelp@bravosolution.co.uk or +44 8003684852
If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from this application process or any non-commencement of the DPS or non-commencement of any call-off procedures..
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=42392
(WA Ref:42392)
VI.4) Procedures for review
VI.4.1) Review body
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Telephone: +44 3007900170
Internet address(es)
URL: http://npswales.gov.uk
VI.5) Date of dispatch of this notice
05/10/2016