Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
West Midlands Fire and Rescue Authority
VAT No 281 2856 47
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
UK
Contact person: Liz Davies
Telephone: +44 1213806166
E-mail: procurement@wmfs.net
NUTS: UK
Internet address(es)
Main address: http://www.wmfs.net
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Time and Attendance/ Rostering system.
Reference number: C002131
II.1.2) Main CPV code
31711300
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Authority utilises a time and attendance/ rostering system for operational
emergency firefighters and officers, fire control personnel that handle
emergency calls from the public, support staff in functions such as ICT, Finance,
HR, cooks, cleaners and security staff.
A new system is required that would allow more flexibility to the Authority by
providing operational emergency employees the capability to allocate their own
shifts and perform shift swapping. The system procured will also need to
demonstrate that all existing shift patterns and the flextime plus scheme in
operation for support staff can be managed and that it can be interfaced with
other Fire Service systems such as Oracle HRMS and Oracle Pay. Access would
be via desktop PC's, web browsers and mobile devices, and have the flexibility
to cope with future alterations to shift patterns.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
157 902.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
31711310
35123300
35125200
72212450
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supply of a time and attendance/ rostering system for an initial two year period with the option to extend by a further 12 months. The Authority utilises a time and attendance/ rostering system for operational emergency firefighters and officers, fire control personnel that handle emergency calls from the public, support staff in functions such as ICT, Finance, HR, cooks, cleaners and security staff.
The new system will allow more flexibility to the Authority by providing operational emergency employees the capability to allocate their own shifts and perform shift swapping. The system procured will demonstrate that all existing shift patterns and the flextime plus scheme in operation for support staff can be managed and that it can be interfaced with other Fire Service systems such as Oracle HRMS and Oracle Pay. Access would be via desktop PC's, web browsers and mobile devices, and have the flexibility to cope with future alterations to shift patterns.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 45 %
Quality criterion: Social Value
/ Weighting: 5 %
Price
/ Weighting:
50 %
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend contract term by one period of 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 139-251213
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Supply of Time and Attendance/ Rostering system
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/09/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gartan Technologies Ltd
350829 (IRL)
Enterprise Fund Business Centre, Co Donegal
Letterkenny
F92 PT73
IE
Telephone: +35 3749126608
E-mail: info@gartantech.com
NUTS: IE
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 157 902.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It is hoped that the following outcomes will be achieved through the implementation of a new system:
— Increase personal accountability through individual management
— Create a flexible workforce through a flexible system
— Develop a modern approach to time and attendance/ rostering management utilising instant messaging and real time visible data to aid in local and strategic decision making
— Develop a system that is more compatible with a wide range of devices
— Create a simplistic approach that increases productivity and reduces time spent on inputs.
VI.4) Procedures for review
VI.4.1) Review body
Head of Corporate Procurement
West Midlands Fire Service
Birmingham
B7 4HW
UK
E-mail: mandy.beasley@wmfs.net
VI.5) Date of dispatch of this notice
05/10/2016