Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2BJ
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Christmas Illuminations 2016 - 2019.
Reference number: P00002368
II.1.2) Main CPV code
45310000
II.1.3) Type of contract
Services
II.1.4) Short description
Portsmouth City Council (the Authority) has awarded a contract for the provision, service, maintenance, installation and storage of Christmas Illuminations and associated items to enhance the festive season in several key retail centres in Portsmouth.
The contract commenced 1.8.2016 and will be for an initial term of 3 years extendible up to a maximum of 5 years in increments to be agreed.
The contract value is 45 000 GBP per annum and will be allocated and spent on an open book partnership arrangement with the successful provider to ensure that budget is spent as effectively as possible.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
225 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45310000
50711000
50232000
50232110
31527260
31522000
63120000
II.2.3) Place of performance
NUTS code:
UKJ31
Main site or place of performance:
Key shopping areas in various locations around Portsmouth.
II.2.4) Description of the procurement
The primary objective of the contract is to provide a strong seasonal feel to enhance the offer of key retail centres within Portsmouth.
The successful provider will put up Christmas Illuminations and associated items at various locations across the city, maintain them whilst in situ, take down and then store them. Whilst in storage the provider will be required to check and repair/replace the lights and associated items as necessary prior to installation.
The successful provider will work in partnership with the Authority on an open book basis to review the illuminations offer on a yearly basis to ensure that funds are used to effectively in maintaining, improving, replacing and adding to the inventory. The existing inventory and additions agreed over the contract period will remain the property of the Authority.
The contract commenced 1.8.2016 for an initial term of 3 years extendible up to a maximum of 5 years in increments to be agreed. The value is 45 000 GBP per annum.
II.2.5) Award criteria
Quality criterion: Methodology
/ Weighting: 25
Quality criterion: Programme
/ Weighting: 10
Quality criterion: Resourcing
/ Weighting: 10
Quality criterion: Future developments
/ Weighting: 40
Quality criterion: Presentation/Interview
/ Weighting: 15
Cost criterion: Assessed holistically within quality criteria
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term is for 3 years (36 months) with the option to extend up to a maximum term of 5 years (60 months) in increments to be agreed and subject to the performance and agreement of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 063-107795
Section V: Award of contract
Title: Christmas Illuminations 2016 - 2019
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2016
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sparkx Ltd
Unit 11, Anglo Business Park
Chesham
HP5 2QA
UK
Telephone: +44 01494956392
E-mail: dan@sparkxelectrical.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 225 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.justice.gov.uk/
VI.5) Date of dispatch of this notice
07/10/2016