Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Paragon Community Housing Limited
IP30090R
Case House, 85-89 High Street, Walton-on-Thames
Surrey
KT12 1DZ
UK
Contact person: Faithorn Farrell Timms LLP
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.org
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
OC300053
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
UK
Contact person: Lynn Bekir
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
Tenders or requests to participate must be sent electronically to:
www.mytenders.org
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.mytenders.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework of Contractors for Fire Safety Improvement Works.
II.1.2) Main CPV code
45343000
II.1.3) Type of contract
Works
II.1.4) Short description
Paragon Community Housing Limited is an award-winning provider of around 9,000 affordable homes across 12 boroughs in West London and South East of England. The proposed Framework will allow for the delivery of Fire Safety Improvement Works to blocks owned and managed by Paragon to meet its responsibilities under the Regulatory Reform (Fire Safety) Order 2005 on approximately 720 blocks that fall under this legislation. The Framework will also allow for the installation of Automatic Fire Detection Systems and Emergency Lighting as required. The client may require the installers to undertake the servicing of their installations beyond the end of the defects period.
Candidates should note that Paragon requires the main contractor to undertake all Fire Safety Improvement Works. Only Automatic Fire Detection System and Emergency Lighting installations may be sub-contracted by the main contractor.
Candidates should note that the estimated Framework value is 9 600 000 GDP inclusive of VAT.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31625100
44221220
44480000
44482000
45312100
45343000
51700000
31518200
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
720 blocks across 12 boroughs in West London and the South East of England.
II.2.4) Description of the procurement
The works will include the delivery of Fire Safety Improvement Works to blocks owned and managed by Paragon Community Housing Limited to meet its obligations and responsibilities under the Regulatory Reform (Fire Safety) Order 2005 on approximately 720 blocks that fall under this legislation. This can include but is not restricted to:
— Supply and installation of Fire Doors — communal and individual dwellings
— Supply and installation of fire signage
— Passive Fire Protection and any associated works
— Automatic Fire Detection System Installations (and servicing)
— Emergency Lighting installations
— In addition, sprinkler systems may also be included at Paragon's discretion.
The annual estimated value for the works is 2 400 000 GDP. However, please note the estimated annual value of Fire Safety Improvement Works is 2 000 000 GDP with the additional works comprising the installation of Automatic Fire Detection Systems and Emergency Lighting estimated to be approximately 400 000 GDP per annum. Please note these figures are inclusive of VAT.
Candidates should note that Paragon requires the main contractor to undertake all Fire Safety Improvement Works. Only Automatic Fire Detection System and Emergency Lighting installations may be sub-contracted by the main contractor.
The main contractor will be required to hold all the required certifications for undertaking Fire Safety Improvement Works. Their chosen sub-contractor for Automatic Fire Detection System and Emergency Lighting Installations must hold all the required certifications for undertaking these works.
It is envisaged that Paragon Community Housing Limited will enter into contract with a maximum of five contractors as a result of this procurement, subject to award.
It is envisaged that a minimum of six contractors and a maximum of 10 contractors will be Invited to Tender.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Questions
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:
Following the assessment of the Candidates' responses to technical questions set out in Section D only the highest scoring Candidates will be shortlisted to be Invited to Tender for the framework agreement.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Candidates should note that Paragon requires the following memberships and accreditations to be evidenced in their response:
— Constructionline
— Chas
— Considerate Contractor
— NICEIC
— UKAS accredited to EN ISO 172024:2003 and EN45011.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/11/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/12/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Potential candidates should be aware that asra Housing Group and Paragon Community Housing are exploring the merits of a potential merger.
asra and Paragon provide homes in London, the South East and the Midlands. Both organisations have a strong development record, with asra committed to building 700 new homes by 2019 and Paragon 500 new homes over the same period.
Both organisations have common goals of providing customer service excellence and being recognised as a first class housing provider. Both would bring strengths to the alliance.
If the partnership goes ahead, the new group will provide 24,000 homes and be among the largest housing associations in the country.
Candidates should note that if the merger goes ahead all entities within the merged group will be entitled to call off contracts with contractors under the Framework for the provision of the works and services described in this Notice to their housing stock. Accordingly, if the merger goes ahead the estimated value of the Framework as set out in sections 11.1.5 and 11.2.6 may increase by up to 75 %.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=183509.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:183509).
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, Knoll Rise
Orpington
BR6 0JA
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
Internet address(es)
URL: http://www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
12/10/2016