Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Woodfield Junior and Infant School Federation
Woodfield Avenue
Wolverhampton
WV4 4AG
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG35
Internet address(es)
Main address: http://www.woodfieldjunior.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/woodfield_junior_and_infant_school_federation
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Woodfield Junior and Infant School Federation — Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services to the Woodfield Junior and Infant School Federation.
Details in relation to Woodfield Junior and Infant Schools can be found at:
http://www.woodfieldjunior.com / http://www.woodfieldinfantschool.uk
The catering service provision has not been market tested in recent years and to ensure Best Value principles are applied the Head Teachers and School Governors have made a decision to tender the catering service provision.
Current roll numbers are: Junior School: 347 pupils
Infant School: 262 pupils
73 teaching and support staff
The contract will be initially for 3 years with the option of extending for a further 2 years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG35
Main site or place of performance:
Woodfield Junior and Infant Schools
Wolverhampton
United Kingdom.
II.2.4) Description of the procurement
Current turnover figures are circa 160 000 GBP per annum including Universal Free School Meals, normal Free School Meals and cash sales. However, this value is based on the current meal charges made by the incumbent contractor (Wolverhampton DSO).
Current uptake levels are above 70 % due to the high uptake levels of Universal Free School Meals. However, the School believes savings could be made with the review of meal charges and with improved choice and quality there is a real opportunity to increase cash sales from both pupils and staff.
Although there are two separate dining halls for Infant and Junior pupils, there is a centrally located kitchen which caters for both.
For the avoidance of doubt TUPE Regulations will apply to this contract and some if not all of the current catering staff are in the Local Government Pension Scheme (LGPS).
The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on contract performance. It is imperative that an open book policy is offered to ensure the Federation has total clarity on financial performance.
Woodfield Junior and Infant School Federation is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ and work in partnership with the chosen contractor going forward.
The Governors have set five key objectives which should be focused upon throughout the tender process. They are:
— All children enjoy a healthy, well balanced meal at lunchtime.
— Providing food that is both appetising and nutritious.
— To ensure the tender process drives out value for money with an improved quality in service.
— Getting the meal price right and offering value for money meal items.
— The successful contractor must focus on the multi cultural requirements of the pupils.
The Schools three key aims are:
— To have high expectations to ensure everyone achieves and makes progress in all areas of leaning.
— To promote positive community links.
— To develop parent partnerships.
The expectation will be for the successful contractor to parallel these aims regarding the day-to-day delivery of the catering service provision.
The contract will be initially for 3 years with the option of extending for a further 2 years. It will be based on a fixed price arrangement during the contract term and if any improvements to financial surpluses are generated then the contractor shall share these on an agreed percentage return. Free School Meals and any ad hoc catering requirements will be invoiced separately on a monthly basis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/11/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/12/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/woodfield_junior_and_infant_school_federation
The closing date for receipt of the Pre-Qualification Questionnaire is 11.11.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Woodfield Junior and Infant School Federation
Wolverhampton
UK
VI.4.2) Body responsible for mediation procedures
Woodfield Junior and Infant School Federation
Wolverhampton
UK
VI.4.4) Service from which information about the review procedure may be obtained
Woodfield Junior and Infant School Federation
Wolverhampton
UK
VI.5) Date of dispatch of this notice
10/10/2016