CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Accent Group Limited |
Charlestown House, Acorn Park Industrial Estate, Charlestown |
Shipley |
BD17 7SW |
UK |
Insurance Manager, Madeleine Poutney |
+44 1274536062 |
maddie.poutney@accentgroup.org |
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityAccent Group Limited — Insurance Services Contract 2017. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract6 |
II.1.2)
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Main site or location of works, place of delivery or performance
Varous locations nationally as required to protect the assets earnings and liabilities of the awarding authority.
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Type of procedure: Competitive Procedure with Negotiation
Accent Group Limited reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
Contract documentation is available in electronic format from a secure site — contact james.foreman@gibbslaidler.co.uk for access
Accent Group Limited invites tenders to provide insurance services. Insurance services will involve insurance broking, insurance underwriting or a combination of both. The term is intended to include the arrangement, placing and administration of insurance policies, as well as ancillary claims settlement and administration, risk management services and any other insurance related services.
The minimum requirements for this procurement are as follows:
— Appropriate insurance protection for the assets, earnings and liabilities of Accent Group Limited
— Appropriate claims handling arrangements for all types of losses, with appropriate recording and systems for the provision of meaningful management information
— Appropriate and effective risk management services, including training and systems for the control and reduction of exposures and losses.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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66510000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
Yes |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeNon-life insurance placing and related services. |
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II.2.2)
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OptionsAccent Group Limited is looking to enter into a Long Term Agreement or similar undertaking for 3 years with an option to extend the contract for a further 1 or 2 years, all subject to satisfactory service, cost and performance and no breach of LTA / LTU. This is an option — not a binding commitment. |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
As stated in tender documents.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
As stated in tender documents.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Joint and several liability to be assumed by all group bidders before acceptance.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
As stated in tender documents.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Potential service providers may be requested to provide a summary and overview of services provided to the social housing sector over the past 3 years, and details of up to 5 clients receiving similar services. Potential service providers may be asked to produce a certificate issued by the appropriate insurance regulatory authority indicating the types of insurance the insurer is authorised to provide in the UK.
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III.2.2)
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Economic and financial capacity
As stated in tender documents.
As stated in tender documents.
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III.2.3)
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Technical capacity
As stated in tender documents.
Insurers must be licensed to transact business in the categories mentioned above either in UK or EC Member State of domicile.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? Yes
This service will be regulated by the provisions of the Financial Services and Markets Act 2000 and any other modifications thereof. Providers of insurance services will be required to be authorised by the Financial Conduct Authority. |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate56 |
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Objective criteria for choosing the limited number of candidates
Type of procedure: Competitive Procedure with Negotiation Accent Group Limited reserves the right to award the contract on the basis of the initial tenders without conducting negotiations. Otherwise as stated in tender documents.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
Accent Group Limited - Insurance Services Contract 2017
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 19-10-2016
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 26-10-2016
16:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 01-11-2016
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 2020. |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Accent Group Limited have been providing high quality social housing for rent and sale for 50 years and we remain firmly committed to providing residents with the excellent homes and top quality services they have a right to expect. They currently own and manage over 21 500 homes across the country, which over 34 000 residents call home.
Insurance of social landlords is a highly specialist field, and Accent Group Limited will require respondents to this notice to be able to demonstrate clearly a strong ability to provide insurance in the RP sector where relevant (as clarified within the contract documentation). This will include providing details of the your main insurance providers for the principal risks, details of your insurance policy wordings and evidence of detailed knowledge and experience on the part of all account servicing, claims handling and risk management staff. The proposal will be expected to demonstrate in practical terms the capability of tenderers to manage effectively the insurance arrangements for Accent Group Limited, as well as providing competitive insurance terms from experienced RP insurers where relevant. Accent Group Limited requires that all insurers proposed for its insurance arrangements shall be at least A rated by Standard & Poors or an equivalent rating agency.
The review is to be a multi-stage procedure. Responses to this notice in the form of a completed RTP are required by 26.10.2016. Candidates to enter the negotiated stage of the process will be selected from those responses. The initial tenders from those candidates selected as tenderers will be submitted on 13.1.2017 in accordance with the timetable which will be set out in the contract documents.
Contract documentation is available in electronic format from a secure site. Please contact james.foreman@gibbslaidler.co.uk for the URL and access details.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 10-10-2016 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Gibbs Laidler Consulting LLP |
Falcon House, Black Eagle Square |
Westerham |
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UK |
James Foreman |
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james.foreman@gibbslaidler.co.uk |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Gibbs Laidler Consulting LLP |
Falcon House, Black Eagle Square |
Westerham |
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UK |
James Foreman |
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james.foreman@gibbslaidler.co.uk |
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ANNEX B
Information About Lots
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1
Motor Insurances |
1)
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Short Description
Motor vehicle insurances and insurance services as required by Accent Groiup Limitied, and as more fully
detailed in the invitation to tender.
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2)
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Common Procurement Vocabulary (CPV)
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66510000 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
Engineering Insurance and Inspection |
1)
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Short Description
Engineering insurances and inspection services as required by Accent Group Limited, and as more fully
detailed in the invitation to tender.
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2)
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Common Procurement Vocabulary (CPV)
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66510000 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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3
All other insurances |
1)
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Short Description
All other insurances for the asset, earnings, liabilities and people of Accent Group Ltd as more fully detailed in the invitation to tender.
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2)
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Common Procurement Vocabulary (CPV)
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66510000 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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