Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Kent Police and Crime Commissioner
Kent Police Headquarters, Sutton Road
Maidstone
ME15 9BZ
UK
Contact person: Diane Underhill
Telephone: +44 1622690690
E-mail: procurementservices@kent.pnn.police.uk
Fax: +44 1622690690
NUTS: UK
Internet address(es)
Main address: www.kent.police.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.kentpolice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.kentpolice.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Cleaning Services.
Reference number: 2016/012
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
This OJEU contract notice is giving notice of the procurement of a framework agreement with one supplier by the Contracting Authority for the provision of comprehensive office and hygiene cleaning services to the Contracting Authority and the other Participating Bodies (as detailed in section II.2.14). This includes police stations, fire stations, residential colleges, office space and custody suites. The contract will also cover emergency cleaning services 24/7/365 for items such as custody cells and police vehicles on an ad-hoc basis. Also required are wash room supplies, laundry, sanitary bin & clinical waste services.
The Contracting Authority wishes to make the framework agreement available to itself and the other Participating Bodies. The term of the framework agreement will be 4 years and call-off contracts awarded pursuant to the framework agreement will have an initial term of 3 years with potential extensions for a further 2 years (by way of 1 or more additional periods).
II.1.5) Estimated total value
Value excluding VAT:
23 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911200
33761000
90911300
33763000
90919200
90524100
90524200
90911100
90900000
II.2.3) Place of performance
NUTS code:
UKJ4
UKH
Main site or place of performance:
Various police and fire properties within the East of England and Kent.
II.2.4) Description of the procurement
The Contracting Authority wishes to make the framework agreement available to the Participating Bodies (as detailed in section II.2.14). Accordingly it is the intention that all the Participating Bodies should be able to rely on this procurement to purchase such services without the need for any further procurement process. Full details of the exact services constituting the services appear in the procurement documents, as well as details of the mechanisms to be used by the Participating Bodies to place orders for the services (‘Call-Off Contracts’) under the framework agreement.
It is currently anticipated that Call-Off Contracts will initially be required by Kent Police, Essex Police and Kent Fire and Rescue Service. The total area to be serviced by these three organisations is currently estimated to be in the region of 170 000 m²
Should Participating Bodies seek to use the framework agreement within the duration of the framework
agreement, this would be under the terms of the Call-Off Contract provided within the framework agreement and the same terms and conditions as the rest of the contract. The specific details of the scope of the estate required to be serviced would be detailed at that point.
No guarantee or warranty is given as to the nature or volume, if any, of the services or the number of call-offs, if any, under the Framework Agreement. It should also be noted that in addition to any change in the structure or identity of the Contracting Authority and/or the Participating Bodies in the event of any re-structuring, this procurement and/or any Framework Agreement awarded will pass to successor authorities to the Contracting Authority and the Participating Authorities as relevant and appropriate.
It is for those invited to participate in dialogue to satisfy themselves of the position, but it is the initial view of the Contracting Authority that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) will apply to the Call-Off Contracts awarded pursuant to the framework agreement.
Economic operators shall be solely responsible for all costs and expenses they incur in connection with participating in this procurement and under no circumstances will the Contracting Authority, or any of its advisers, be liable for any costs or expenses borne by any economic operator or its associated relevant organisations or any of its or advisers in this process whether the economic operator is successful or otherwise.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
23 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:
Suitability assessment documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Participating Bodies are: The Kent Police and Crime Commissioner, The Police and Crime Commissioner for Essex, Kent Fire and Rescue Service, Essex Fire and Rescue Service, The Police and Crime Commissioner for Bedfordshire, The Police and Crime Commissioner for Hertfordshire, The Police and Crime Commissioner for Cambridgeshire and Bedfordshire Fire and Rescue Service.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers will be required to complete a Suitability assessment which the Kent Police & Crime
Commissioner will use to evaluate suppliers economic and financial standing, technical capacity and
ability to ensure they meet the Kent Police and Crime Commissioner's minimum requirements. This will
include, but not be limited to; name, address, telephone number, contact details, status (sole trader, partnership,
private or public company) together with the length of trading, parent or holding company details and other
subsidiary companies within the group (if applicable). Tenderers instructions on how to express interest in this
Tender:
1. Register your company on the eSourcing portal (this is only required once): Browse to the eSourcing Portal:
https://kentpolice.bravosolution.co.uk and click the link to register, accept the terms and conditions and click
‘continue’, enter your correct business and user details, note the username you chose and click ‘Save’ when
complete, you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender: Login to the portal with the username/password, click the ‘PQQs/ITTs
Open To All Suppliers’ link. (These are Suitability Assessment documents or Invitations to Tender open to any
registered supplier), click on the relevant PQQ/ITT to access the content, click the ‘Express Interest’ button in
the ‘Actions’ box on the left-hand side of the page, this will move the PQQ/ITT into your ‘My PQQs/My ITTs’
page. (This is a secure area reserved for your projects only), you can now access any attachments by clicking the ‘settings and buyer attachments’ in the ‘Actions’ box.
3. Responding to the tender: You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting),
you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification, note the
deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT, there may be a mixture
of on-line & off-line actions for you to perform (there is detailed on-line help available). You must then publish
your reply using the publish button in the ‘Actions’ box on the left-hand side of the page, If you require any further assistance please consult the on-line help or contact the e-Tendering help-desk.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/11/2016
Local time: 09:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/12/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
20/02/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
The High Court of Justice
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
14/10/2016