Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yarlington Housing Group
3488535
Lupin Way
Yeovil
BA22 8WN
UK
Contact person: Miss Samantha Pirt
Telephone: +44 1935404092
E-mail: samantha.pirt@yhg.co.uk
NUTS: UKK
Internet address(es)
Main address: http://www.yhg.co.uk/
Address of the buyer profile: http://www.yhg.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://advantageswtenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://advantageswtenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to tender for alarm maintenance services.
Reference number: DN214986
II.1.2) Main CPV code
32570000
II.1.3) Type of contract
Services
II.1.4) Short description
To appoint a service provider to carry out the long term maintenance, service and repairs of all alarm monitoring equipment and support equipment for our vulnerable residents living in our properties.
The equipment currently in place is a hardwired PABX system — warden call.
It is the intention of Yarlington Housing Group to award this contract for an initial period of three (3) years which will commence 1.1.2017 and end 31.3.2020. There is an option to extend the contract term for a further two (2) years beyond this subjust to satisfactory reviews and performance leading to a maximum contract term of five (5) years which will end 31.3.2022 (3 + 2 Contract Term).
It is important to note that flexibility will be required with the administration and management of the Contract as new properties are added or properties omitted from the schedule.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
To appoint a service provider to carry out the long term maintenance, service and repairs of all alarm monitoring equipment and support equipment for our vulnerable residents living in our properties.
The equipment currently in place is a hardwired PABX system — warden call.
It is the intention of Yarlington Housing Group to award this contract for an initial period of three (3) years which will commence 1.1.2017 and end 31.3.2020. There is an option to extend the contract term for a further two (2) years beyond this subjust to satisfactory reviews and performance leading to a maximum contract term of five (5) years which will end 31.3.2022 (3 + 2 Contract Term).
It is important to note that flexibility will be required with the administration and management of the Contract as new properties are added or properties omitted from the schedule.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/11/2016
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/11/2016
Local time: 11:00
Place:
Yarlington Housing Group
Lupin Way
Yeovil
Somerset
BA22 8WN.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interested companies can access the documentation at www.advantageswtenders.co.uk (free of charge). Detailed instructions can be found under the ‘useful downloads’ tab in http://www.yhg.co.uk/AboutUs/SuppliersandProcurement.aspx Companies wishing to participate must download the tender documentation, complete it submit it by the submission time and date. The tender documentation will be available 24 hours after publication on the TED website. If the applicant considers that any information supplied by him/her is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given. The Contracting Authority shall under no circumstances be responsible for the costs or expenses of any economic operator arising from the participation in this procurement.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wale
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
17/10/2016