CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Please refer to section II.1.5 of this Notice for details of the contracting authorities that will be entitled to call off under the framework agreement

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Justification is made on the grounds that the length of underlying contracts awarded under this framework agreement will typically exceed a term of four years. Re: allies Works Ltd (Re:allies) has moved away from a sole supplier model and has structured this framework agreement to allow for the appointment of multiple suppliers across a range of product categories. Re: allies therefore wishes to ensure that the appointed suppliers are each afforded ample opportunity to compete for and secure underlying contracts under this framework agreement during its term so that they may recover their initial investment in participating in the procurement. Re: allies believes that a framework term of potentially 8 years will help to ensure this.

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Re:allies is a social housing regeneration consortia. Its membership consists of regional housing consortia who bring together unmatched experience in procurement and regeneration. The membership currently consists of Procure Plus (PP), Efficiency North (EN) and Central Housing Investment Consortium (CHIC). Further information can be found by visiting www.re-allies.com.

Re:allies wishes to procure and enter into a framework agreement with multiple suppliers, each of which will be required to supply and distribute a broad range of goods required primarily for responsive maintenance of housing stock and also the planned maintenance and construction of housing stock. The goods will be supplied to the customer via a range of different supply models including access to a counter, a delivery service, van stock replenishment or managed store. The choice of the supply method will vary according to the needs of the individual customer. Appointed suppliers must be able to manage transactions arising from the supply of the goods. Further information can be found in Document B Specification.

The framework agreement will allow the contracting authorities named and referred to within this notice to enter into underlying contracts for the supplies covered by the framework agreement. The framework agreement is divided into five Lots and the details are as follows –

1. General building

2. Plumbing and heating

3. Electrical

4. Multi-product category

5. Customer specific service

Bidders are permitted to tender for one or all Lots. Bidders should ensure that they have read and understood the requirement in respect of each Lot. Re:allies encourages Bidders to bid for as many Lots as they are able to deliver.

Re:allies will host a Bidders Event on the 9.11.2016 from 10:00 — 13:00. The event will be held at Stoke City Football Club, Stanley Matthews Way, Stoke on Trent, ST4 43G. The purpose of the event is to give an overview of the opportunity and the procurement process. It will be an opportunity for the Bidders to meet the Re:allies team. Registration instructions are located within the invitation to tender.

The framework agreement will be in place for an initial period of 48 months. Re:allies reserve the right to extend the term by a further 48 months. The justification for the extended term can be located in section II.1.4 of this Notice.

Individual contracting authorities entitled to access the framework agreement will have the option to agree and award underlying contracts to the appointed suppliers at any stage during the term of the framework agreement. The following contracting authorities will be entitled to agree and award underlying contracts under the framework agreement as and when required –

1. Any member of Re:allies from time to time (a ‘Re:allies Member’), which for the avoidance of doubt currently includes PP, EN and CHIC.

2. Any procurement consortia customer of Re:allies or of a Re:allies Member from time to time (a ‘Procurement Consortia Customer’ which currently includes Cumbria Housing Partnership Limited (CHP); and

3. Any member or customer of a Re:allies Member or of a Procurement Consortia Customer from time to time, which may include:

(i) Any Social Housing Provider in the United Kingdom from time to time. ‘Social Housing Provider’ for this purpose means any provider of social housing and includes, without limitation, registered providers, local authorities and Arms Length Management Organisations (ALMOs). A list of the current Social Housing Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

4. Any contractor or supplier appointed to any other framework agreement of Re:allies or of a Re:allies Member from time to time.

A list of PP's, EN's and CHIC's current customers is included in section VI.3 of this Notice.

The contracting authorities referred to in paragraphs 1-3 above have requirements predominantly in the North of England and Midlands. Contracting authorities in other areas of the UK may also use the framework agreement. Contracting authorities referred to paragraphs 1-3 shall be under no obligation to use the framework agreement.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent company guarantees, performance bonds, warranties and / or deposits may be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Further information will be available in the invitation to

tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

In the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each contractor will be jointly and severally responsible for the due performance of any contracts called off under the framework agreement.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please refer to the invitation to tender documents.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

A number of contracts called off under the Framework

Agreement may be completed using funding received

via European Union funds.

VI.3)

Additional Information

PP's current customers are as follows:

Bury Metropolitan Borough Council — www.bury.gov.uk

Calico Housing — www.calico.org.uk

Community Gateway Association — www.communitygateway.co.uk

First Choice Homes Oldham — www.fcho.co.uk

Flintshire County Council — www.flintshire.gov.uk

Guinness Northern Counties — www.guinnesspartnership.com

Irwell Valley — www.irwellvalleyha.co.uk/

Home Group — www.homegroup.org.uk

Homes for Haringey — www.homesforharingey.org/

Liverpool Housing Trust — www.lht.co.uk

Manchester City Council — www.manchester.gov.uk

Mosscare Housing Group — www.mosscare.org.uk

Peaks and Plains — www.peaksplains.org

Progress Housing — www.progressgroup.org.uk/

Rochdale Boroughwide Housing — www.rbhousing.org.uk

Salford City Council — www.salford.gov.uk

Salix Homes — www.salixhomes.org

Sixtown Housing — www.sixtownhousing.org

South Essex Homes — www.southessexhomes.co.uk/

South Liverpool Homes — www.slhgroup.co.uk

Southway Housing — www.southwayhousing.co.uk

Stockport Homes — www.stockporthomes.org

Stockport Metropolitan Borough Council — www.stockport.gov.uk

Symphony Housing — www.symphonyhousing.org.uk

Together Housing — www.togetherhousing.co.uk

Trafford Housing Trust — www.traffordhousingtrust.co.uk

West Lancashire Borough Council — www.westlancs.gov.uk/

Wigan and Leigh Housing — www.walh.co.uk

Wrexham County Council — www.wrexham.gov.uk

Wythenshawe Community Housing Group — www.wchg.org.uk

Your Housing Group — www.yourhousinggroup.co.uk

Cumbria Housing Partnerships (CHP) and their current customers who are as follows:

Barrow Borough Council — www.barrowbc.gov.uk

Eden Housing Association — www.edenha.org.uk

Home North West — www.homegroup.org.uk

Impact Housing Association — www.impacthousing.org.uk

South Lakes Housing — www.southlakeshousing.co.uk

Two Castles Housing Association — www.twocastles.org.uk

Your Derwent and Solway Housing Association (part of Your Housing) — www.yourhousinggroup.co.uk

EN's current customers are as follows:

Barnsley Metropolitan Borough Council — www.barnsley.gov.uk

Belle Isle Tenant Management Organisation — www.leeds.gov.uk/bitmo

Berneslai Homes — www.berneslaihomes.co.uk

City of York Council — www.york.gov.uk

Connect Housing — www.connecthousing.org.uk

Doncaster Metropolitan Borough Council — www.doncaster.gov.uk

Hambleton District Council — www.hambleton.gov.uk

Harrogate Borough Council — www.harrogate.gov.uk

Hull City Council — www.hullcc.gov.uk

Kirklees Neighbourhood Housing — www.knh.org.uk

Leeds City Council — www.leeds.gov.uk

Ongo Homes — www.ongo.co.uk/ongo-homes

Pickering and Ferens Homes — www.pfh.org.uk

Richmondshire District Council — www.richmondshire.gov.uk

Rotherham Metropolitan Borough Council — www.rotherham.gov.uk

Selby District Council — www.selby.gov.uk/home.asp

Sheffield City Council — www.sheffield.gov.uk

Shoreline Housing Partnership — www.shorelinehp.com

St Leger Homes — www.stlegerhomes.co.uk

Together Housing Group — www.togetherhousing.co.uk

Wakefield District Housing — www.wdh.co.uk

Yorkshire Housing — www.yorkshirehousing.co.uk

CHIC's current customers are as follows:

Aldwyck Community Housing — www.aldwyck.co.uk

Aspire Group (Staffordshire) Limited — www.theaspiregroup.org.uk

Black Country Housing Group — www.bchg.co.uk

Bolton at Home — http://www.boltonathome.org.uk/

BrunelCare — www.brunelcare.org.uk

Cadwyn Housing Association — www.cadwyn.co.uk

Calico Homes Limited — www.calico.org.uk

Carmarthenshire County Council — www.carmarthenshire.gov.wales

Catalyst Housing Limited — https://www.chg.org.uk/

Chapter 1 Charity Limited — http://www.chapter1.org.uk/

Community Housing Group — www.communityhg.com

Curo (Somer Community Housing Trust) — www.curo-group.co.uk

Cymdeithas Tai Cantref Limited — www.cantref.co.uk

Cynon Taf Community Housing (2007) Limited — www.cynon-taf.org.uk

Dudley Metropolitan Borough Council — http://www.dudley.gov.uk/

Family Housing Association (Wales) Limited — www.fha-wales.com

Fortis Living — www.fortisliving.com

Friendship Care & Housing — www.fch.org.uk

Gateway Housing Association — www.gatewayhousing.org.uk

Gloucester City Homes — http://www.gch.co.uk/Home.aspx

Heantun Housing Association Ltd — www.heantun.org

Helena Partnerships — www.helenahomes.co.uk

Herefordshire Housing Limited — www.hhl.org.uk

Longhurst & Havelok Homes — www.landh.org.uk

Muir Group — http://www.muir.org.uk/

Newydd Housing Association (1974) Limited — www.newydd.co.uk

Northampton Partnership Homes — http://www.northamptonpartnershiphomes.org.uk/

Pennaf Housing Group — www.pennaf.co.uk

Rugby Borough Council — www.rugby.gov.uk

Sandwell MBC — www.sandwell.gov.uk

Severnside Housing — www.severnsidehousing.co.uk

Shropshire Housing Group — www.shropshirehousing.org.uk

Solihull Community Housing — www.solihullcommunityhousing.org.uk

Spire Homes Ltd — www.spirehomes.org.uk

St Basil's — www.stbasils.org.uk

Stafford & Rural Homes Limited — www.sarh.co.uk

Stonewater — www.stonewater.org

Tai Calon Community Housing Limited — www.taicalon.org

Trident Housing Association — www.trident-ha.org.uk

Two Rivers Housing — www.tworivershousing.org.uk

Watford Community Housing Trust — www.wcht.org.uk

Welwyn Hatfield Community Housing Trust — www.welhat-cht.org.uk

Wrekin Housing Trust — www.wrekinhousingtrust.org.uk

Re: allies reserves the right to cancel the procurement at any time and not to proceed with all or any part of the framework agreement. Re:allies will not, under any circumstances, reimburse any expense incurred by Bidders in preparing their tender submissions for the framework agreement.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with Regulation 55, 87 and Chapter 6 of the Public Contracts Regulations 2015.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The scope of this Lot will include the supply and distribution of a wide range of building materials for use predominantly within social housing properties and the surrounding areas. The range of products within the scope of this Lot includes, but is not limited to, aggregates, sealants, adhesives, doors, joinery, paving, ironmongery, drainage materials, timber, sheet material, tools and equipment. The Suppliers who are appointed to this Lot may also be required to source, supply and distribute other building materials required by the Customer.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

A maximum of 50 suppliers will be appointed to this

Lot.

ANNEX B

Information About Lots

1)

Short Description

The scope of this Lot will include the supply and distribution of a wide range of plumbing and heating materials for use predominantly within social housing properties and the surrounding areas. The range of the products within the scope of this Lot includes, but is not limited to, sanitary ware, baths, bath panels, toilet seats, showers, boilers, spares, piping, taps, radiators, water treatment products, heating controls copper fittings and valves. The Suppliers who are appointed to this Lot may also be required to source, supply and distribute other plumbing and heating materials required by the Customer.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

A maximum of 20 suppliers will be appointed to this

Lot.

ANNEX B

Information About Lots

1)

Short Description

The scope of this Lot will include the supply and distribution of a wide range of electrical goods for use predominantly within social housing properties and the surrounding areas. The range of the products within the scope of this Lot includes, but is not limited to, cabling, circuit protection, consumer units, isolators, smoke alarms, switches, sockets, trunking, ventilation products, lighting products, photo voltaic products and access control systems. The Suppliers who are appointed to this Lot may also be required to source, supply and distribute other electrical goods required by the Customer.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

A maximum of 20 suppliers will be appointed to this

Lot.

ANNEX B

Information About Lots

1)

Short Description

The scope of this Lot will include the supply and distribution of goods from the general building, plumbing and heating and electrical categories, for use predominantly within social housing properties and the surrounding areas. The Suppliers who are appointed to this Lot will be expected to provide some but (but not necessarily all) of the products from Lots 1, 2 and 3 plus additional products as required by the Customer.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

A maximum of 20 suppliers will be appointed to this

Lot.

ANNEX B

Information About Lots

1)

Short Description

The scope of this Lot will be the provision of a service that is managed and designed to meet the bespoke requirements of a single Customer or those of a group of Customers acting together. In addition to the supply and distribution of the materials required under Lots 1, 2 and 3, the Suppliers appointed to this Lot may be required to deliver a tailored managed store solution plus any combination of the supply methods set out within the specification.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

A maximum of 10 suppliers will be appointed to this

Lot.