Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Yorkshire Fire & Rescue Authority
Fire Service Headquarters, Oakroyd Hall, West Yorkshire
Birkenshaw
BD11 2DY
UK
Telephone: +44 1274655728
E-mail: external.pmu@westyorksfire.gov.uk
Fax: +44 1274655726
NUTS: UKE4
Internet address(es)
Main address: www.westyorksfire.gov.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA8141
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.westyorksfire.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the following address:
West Yorkshire Fire and Rescue Authority
Birkenshaw
BD11 2DY
UK
E-mail: external.pmu@westyorksfire.gov.uk
NUTS: UKE4
Internet address(es)
Main address: www.westyorksfire.gov.uk
I.4) Type of the contracting authority
Other: West Yorkshire Fire and Rescue Authority
I.5) Main activity
Other: emergency fire and rescue service
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Three Year, Electrical Testing and Maintenance Contracts.
Reference number: 2017/001
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
Three Separate Electrical Installation testing and maintenance contracts, each of three years duration. Each contract will cover a separate geographical area of West Yorkshire.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKE4
Main site or place of performance:
Fire Authority Properties across West Yorkshire.
II.2.4) Description of the procurement
The Inspection, Testing, Maintenance, Call Out and Repair Contracts for Electrical Building Installations at West Yorkshire Fire and Rescue Service Properties.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
Possibly up to two additional years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Constructionline, NICEIC, ECA & CHAS or similar Memberships.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Constructionline, NICEIC, ECA & Chas or similar.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/12/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/01/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
West Yorkshire
Fire And Rescue Authority
Electrical ‘inspection, testing and maintenance contract’ and ‘call-out and repair contract’
1.4.2017 to 31.3.2020
Applications are invited from suitably qualified and experienced electrical building services contractors who wish to be considered for the provision of a 3 year term ‘Electrical Inspection, Testing, and Maintenance contract’ and separate ‘Callout and Repair Contract’ in respect of all fire authority properties covering Headquarters at Birkenshaw and separate districts in the West Yorkshire Area.
The ‘Electrical Inspection, Testing, and Maintenance contract’ will be awarded as 3 separate district contracts, 1) FSHQ Birkenshaw, 2) Leeds and Bradford and 3) Kirklees, Calderdale and Wakefield.
The ‘Callout and Repair Contract’ will also be awarded as 3 separate district contracts as above.
The electrical ‘Inspection, Testing and Maintenance Contract’ will involve periodic 3 yearly fixed wiring tests, annual emergency lighting tests, annual lightning protection tests, and annual PAT testing.
The ‘Callout and Repair Contract will involve the provision of both a general and emergency callout and repair service to provide a 24 hour, 365 days a year cover. Repairs will consist of both emergency and general day to day repairs.
Contractors will be required to be both a member the NICEIC, ECA, Constructionline and a recognised Safety Scheme in Procurement such as CHAS at the time of application or, in the process of obtaining the memberships and, if successful, will need to satisfy our additional enhanced Security and Health and Safety requirements. Inclusion upon the standing list cannot guarantee work instructions or guarantees to tender.
There is no Pre- Qualification Questionnaire but Interested Contractors must provide the following information:
— Brief resume of company, management and workforce structure, company location and financial values of work undertaken.
— Membership registration number of Constructionline or evidence of intended membership.
— Membership registration number of an approved Safety Scheme in Procurement i.e. CHAS or evidence of intended membership.
— Membership registration number both the NICEIC and the ECA.
— Trade Body Competence Accreditations
— Trading accounts for the last three years
— Bank reference details
— Company health and safety policy
— Confirmation of compliance with the Asylum and Immigration Act 2006.
— Evidence of established background pre-employment staff checking procedures in accordance with the HMG Security Policy Framework, to at least the Baseline Personnel Security Standard.
— 5 million GBP Public Liability insurance certificate,
— 10 million GBP Employer’s Liability insurance certificate,
— Tax certificate details,
— Three client reference contacts, preferably including one Local Authority body.
Responses will be assessed for suitability prior to shortlisting for invitations to tender and awarding of the contract.
The Property Manager
West Yorkshire Fire and Rescue Service
Oakroyd Hall, Birkenshaw
West Yorkshire
BD11 2DY
Those wishing to respond to this notice should reply by email to external.pmu@westyorksfire.gov.uk by noon Friday 2nd December 2016 to request inclusion on the tender list and should include all the above required information.
(MT Ref:186372).
VI.4) Procedures for review
VI.4.1) Review body
West Yorkshire Fire & Rescue Authority
Fire Service Headquarters, Oakroyd Hall, West Yorkshire
Birkenshaw
BD11 2DY
UK
Telephone: +44 1274655728
Fax: +44 1274655726
Internet address(es)
URL: www.westyorksfire.gov.uk
VI.5) Date of dispatch of this notice
19/10/2016