CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Guildford, Surrey.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The University of Surrey (‘the University’) is pleased to invite suitably qualified organisations to apply to join this Dynamic Purchasing System for the provision of Occupational Health (‘OH’) Physicians in accordance Regulation 34 of the Public Contract Regulations 2015.

The Robens Centre for Occupational Health and Safety (the Robens) is a wholly owned enterprise unit of the University of Surrey. As such it is a small to medium sized OH service provider to a number of customer organisations, mainly in London and the South East of England. Many of Robens customers require a regular OH Adviser input and, to supplement their skills, the Occupational Physician may work across several customer organisations.

The Robens customer portfolio is largely Higher Education Institutions with local authority, public sector and healthcare also represented. The Robens also runs a very successful travel health clinic at its Guildford site for business and leisure travellers.

As an Enterprise Unit, Robens is actively seeking opportunities to expand its portfolio of clients both in terms of geographical location and services required, and therefore the purpose of this Dynamic Purchasing System (DPS) is to;

— Establish a list of suitably qualified professional OH practitioners who will be able to support Robens in achieving its objective, and

— To encourage locally based SME's, as well as larger organisations, to work with Robens to deliver services to their Clients.

The University of Surrey is a charitable body, registered in England, with registration number X3967.

This tender has been issued by the University in accordance with Regulation 34 (Dynamic Purchasing Systems — ‘DPS’) of the Public Contracts Regulations 2015.

This DPS will run continuously from the award date for a minimum of 6 (six) years, when it will be reviewed to assess whether it is still relevant to the needs of the University. Where the DPS is considered relevant, it will continue in force, subject to 2 year reviews, for a total period of 10 (ten) years. Where the DPS requires substantial change or amendment, a new contract notice will be issued and the DPS will be refreshed. In any event the DPS will expire after a period of 10 (ten) years from the date of award.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

N/a.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

A payment schedule will be agreed for each contract let under this DPS. Payment terms 30 in arrears.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

N/a.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Is detailed in DPS Documents.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As this is a DPS, the number of candidates is not limited, other than the requirement to meet the minimum criteria stated in the DPS documents.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

390/PL

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice