Contract notice
Section I: Contracting
authority
I.1) Name and addresses
County Durham and Darlington Fire and Rescue Service
VAT 178178130
Service HQ, Belmont Business Park
Durham
DH1 1TW
UK
Contact person: Janice Alderslade
Telephone: +44 1913755560
E-mail: jalderslade@ddfire.gov.uk
Fax: +44 1913847374
NUTS: UK
Internet address(es)
Main address: https://www.ddfire.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33150
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17918&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17918&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Occupational Health and Related Services.
Reference number: 25668
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
County Durham and Darlington Fire and Rescue Authority wish to engage with a health provider to provide an occupational health and related service. The authority is committed to provide for the health, safety and welfare of its employees and one of its prime objectives is to develop and implement preventative measures to assist in the reduction of health issues. The provider is required to provide support and special expertise in assisting the authority in meeting its current and future occupational health needs.
The services must be flexible, providing availability of an OH-trained nurse and physician from Monday to Friday (inclusive) between the hours of 0800 and 1800 with occasional evenings until 2100 (as agreed with the Authority) for ‘Core’ Services (Administration & Medical). ‘Specialist Core’ Services i.e. Counselling and Employee Assistance must be available 24 hours per day, 7 days per week.
.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85120000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
County Durham & the Borough of Darlington.
II.2.4) Description of the procurement
County Durham and Darlington Fire and Rescue Service (the ‘Authority’) wish to engage with a health provider to provide an occupational health and related service. The authority is committed to provide for the health, safety and welfare of all its employees and one of its prime objectives is to develop and implement preventative measures to assist in the reduction of health issues. Occupational health is integral to the development of the authority's overall health and wellbeing strategy. The provider is required to provide support and special expertise in assisting the authority in meeting its current and future occupational health needs.
The provider must have effective business continuity plans in place to deal with the loss or unavailability of key members of its occupational health team engaged in the provision of the services or in the event of force majeure, (including fire and pandemic) or emergency of any description. The services must be flexible, providing availability of an OH-trained nurse and physician from Monday to Friday (inclusive) between the hours of 8:00 and 18:00 with occasional evenings until 21:00 (as agreed with the Authority) for ‘Core’ Services (Administration and Medical) (see paragraph 5 below). ‘Specialist Core’ Services i.e. Counselling and Employee Assistance must be available 24 hours per day, 7 days per week.
Occupational health appointments conducted by the provider will be based at the provider's premises unless the authority requires the provider to attend any of the premises outlined in section 2.3 above and/or other addresses in the authority's locality on an ad hoc basis. The provider should offer suitable alternatives to face to face appointment (for example, telephone, Skype, webcam) in order to assist the authority in its resourcing requirements is desirable. The availability and provision of services should be based on 52 weeks per annum, and continuous cover is required on a 52 week basis. Home visits may be required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Bidders failing to pass all identified criteria, will be rejected from the process. For those which do pass the identified criteria, the Authority will then rank Bidders according to the total score. The 5 highest scoring Bidders will be invited for further competition subject to exceeding a minimum of 50 % of the score available.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 57 of Directive 2014/24/EU of the European Parliament and of the Council and Regulations 57 of the Public Contract Regulations 2015 and as set out in the pre-qualification questionnaire(PQQ) available on the portal.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire (PQQ) available on the portal.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/11/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
05/12/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
09/07/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This tender opportunity is being advertised on the blue light portal. Organisations can register electronically for the documents which are ready for download via the blue light portal.
VI.4) Procedures for review
VI.4.1) Review body
The Authority
Belmont Business Park
Durham
DH1 1TW
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a standstill period at the point information of the award of the Contractis communicated to bidders. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for the unsuccessful bidders to EN Standard Form 02 Contract notice 12/16 challenge the award decision before the Contract's entered into. The Public Regulations 2015 provide the aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).
VI.5) Date of dispatch of this notice
21/10/2016