CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Maidstone Borough Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Boroughs of Maidstone and Swale, Separate Lots and or combined bids acceptable.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Swale Borough Council is inviting Expressions of Interest/Invitations to tender for the Minor Maintenance and Cleansing of Public Conveniences Contract. The contract will be for a period of 5 years with an optional 2 year extension at the sole discretion of the Local Authority/Authorities. The contract will commence on 1.4.2017 terminating at 23:59 on 31.3.2022.

Further information

The contract will be tendered based on Regulation 27 of the Public Contract Regulations 2015, ‘The Open procedure’.

Swale Borough Council is tendering this opportunity in partnership with Maidstone Borough Council and the service will cover public conveniences in both Boroughs.

The tender is in two Lots and combined bids are acceptable.

To express an interest in this opportunity please register / log in on the Kent Business Portal

The closing date for submission of the Invitation to Tender (ITT) is 2.12.2016.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A Parent Company Guarantee or Bond will be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Single Named Entity.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Included in the ITT.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Lead Officer, Independent Senior Officer and Democratic Services.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This is an open procedure, advertised for 30 days and tender documents can be downloaded by expressing and interest by following the link below;

https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&contract_id=CONTRACT-AEXK-JEKADY&opp_id=OPP-HIS-AEXK-UU8NAQ&search_id=&org_id=ORG-KENT-94UJTU&from=supplier_home

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Alcatel Period, 10 days from the date or award and unsuccessful letters.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Minor Maintenance and Cleansing of Public Conveniences.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Included in ITT.

4)

Indication about different contract dates

5)

Additional Information about lots

Swale Borough Council is tendering this opportunity in partnership with Maidstone Borough Council and the service will cover public conveniences in both Boroughs.

ANNEX B

Information About Lots

1)

Short Description

Minor Maintenance and Cleansing of Public Conveniences Contract.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Included in ITT.

4)

Indication about different contract dates

5)

Additional Information about lots

Swale Borough Council is tendering this opportunity in partnership with Maidstone Borough Council and the service will cover public conveniences in both Boroughs.