Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Essex Fire and Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall
Witham
CM8 3HB
UK
Contact person: Purchasing and Supply Department
Telephone: +44 1376576000
E-mail: purchasing@essex-fire.gov.uk
NUTS: UKH3
Internet address(es)
Main address: http://www.essex-fire.gov.uk/
Address of the buyer profile: https://www.paessex.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Witham:-Software-package-and-information-systems./6TQ27VM8N7
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: public fire service
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Human Resources and Organisational Development Business Solution.
Reference number: F/479
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.
The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.
The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority's work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex.
II.2.4) Description of the procurement
The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.
The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.
The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority's work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial term of 3 years, with an option to extend annually up to a maximum of 7 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Within Prequalification Questionnaire.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/11/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/12/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Witham:-Software-package-and-information-systems./6TQ27VM8N7
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6TQ27VM8N7
GO Reference: GO-20161027-PRO-9020991.
VI.4) Procedures for review
VI.4.1) Review body
Essex Fire & Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall
Witham
CM8 3HB
UK
Telephone: +44 1376576000
Internet address(es)
URL: http://www.essex-fire.gov.uk/
VI.5) Date of dispatch of this notice
27/10/2016