Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
East Staffordshire Borough Council
The Maltsters, Wetmore Road
Burton upon Trent
DE14 1LS
UK
Contact person: James Abbott
Telephone: +44 1283508000
E-mail: procurement@eaststaffsbc.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://www.eaststaffsbc.gov.uk/
Address of the buyer profile: http://eaststaffbc.g2b.info/index.htm
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Winter Gritting and Emergency Works.
Reference number: 2016-06/WGEW
II.1.2) Main CPV code
45233141
II.1.3) Type of contract
Services
II.1.4) Short description
East Staffordshire Borough Council (the ‘Council’) is seeking a competent organisation to provide winter gritting services for Council run and owned car parks across the Borough. Furthermore, the Council is seeking an organisation to keep, maintain and have on standby a range of services to deal with potential emergency works in locations across the area.
The proposed Contract is for a fixed term of five (5) years and is divided into 2 Lots covering each of the following services:
— Lot 1: Winter Gritting;
— Lot 2: Emergency Works.
Applicants are invited to apply for both or either individual Lot.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
148 625.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Winter Gritting
II.2.2) Additional CPV code(s)
34927100
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Shropshire and Staffordshire.
II.2.4) Description of the procurement
The Contractor will be responsible for providing and distributing Salt at the car park locations, and for replenishing the Salt in the Salt bins, at the locations listed in the tender documents.
The Contractor will provide and maintain all Vehicles and Plant reasonably required to complete the Winter Gritting, on the evening of the request and in a timely manner as may reasonably be expected given the nature of the Service to be performed.
II.2.5) Award criteria
Quality criterion: Processes for the spreading of salt evenly and with continuity at the required rate, avoiding damage and injury
/ Weighting: 15
Quality criterion: Processes for receiving and deploying instructions communicated by the council
/ Weighting: 10
Quality criterion: Processes for providing and replenishing the salt in the salt bins
/ Weighting: 5
Quality criterion: Processes for reporting activities undertaken in accordance with the contract time-scales
/ Weighting: 5
Quality criterion: Processes for ensuring appropriate vehicles and suitably trained operatives are available to respond to instructions issued by the council
/ Weighting: 5
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Emergency Works
II.2.2) Additional CPV code(s)
50800000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Shropshire and Staffordshire.
II.2.4) Description of the procurement
An Emergency Works Service shall be available on a continuous standby/call out arrangement available 24 hours a day, 7 days a week, 365 days per annum (366 days in a leap year).
Emergency Work may include but is not limited to: Making safe or temporarily repairing safety hazards in the car parks or rear access roads, by way of example only patching to a pothole;
Attendance upon and dealing with localised flooding;
Snow clearance;
Collection of signs and miscellaneous items from the Council's store or elsewhere and delivery and erection of signs as instructed;
Or such other similar circumstances that require urgent attention to ensure the safety of the general public.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Lot No: 1
Title: Winter Gritting
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/10/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Landscape Group Ltd
Landscapes House, 3 Rye Hill Office Park, Birmingham Road, Allesley
Coventry
CV5 9AB
UK
NUTS: UKG2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 148 625.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Emergency Works
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.3) Additional information
Following a successful procurement exercise in respect of the aforesaid Lot 1: Winter Gritting the Council has given notice of its intention to award Lot 1: Winter Gritting as advertised in Contract Notice 2016/S 154-278652 and in accordance with the tender documentation previously issued. The Council having identified a need to revise the specification for Lot 2: Emergency Works, duly notified interested parties of its intention to cease the earlier procurement exercise. In furtherance of fair competition and transparency, the Council has commenced a new procurement exercise in relation to the previously named Lot 2: Emergency Works with the intention of awarding the contract for the said Emergency Works following a re-advertised procurement process.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=224500348
GO Reference: GO-20161026-PRO-9013271.
VI.4) Procedures for review
VI.4.1) Review body
East Staffordshire Borough Council
The Maltsters, Wetmore Road
Burton upon Trent
DE14 1LS
UK
Telephone: +44 1283508000
Internet address(es)
URL: http://www.eaststaffsbc.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Follow the Council's Complaints Procedure, information available by visiting:
http://www.eaststaffsbc.gov.uk/comments-compliments-complaints
VI.4.4) Service from which information about the review procedure may be obtained
East Staffordshire Borough Council
The Maltsters, Wetmore Road
Burton upon Trent
DE14 1LS
UK
Telephone: +44 1283508000
Internet address(es)
URL: http://www.eaststaffsbc.gov.uk
VI.5) Date of dispatch of this notice
26/10/2016