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Summary

OCID:
Published by:: South Somerset District Council
Authority ID:: AA30449
Publication date:: 07 October 2017
Deadline date:: 13 November 2017
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

A. To design, supply, deliver, off-load, position and install the cremators including all the ancillary equipment and building work to enable the plant to perform as required.

b. To design, supply, deliver and install flue gas mercury abatement plant for use with the new cremators, including all associated ancillary equipment, to enable the cremators to achieve the new plant operating standard specified in the Secretary of State's Guidance for Crematoria, PG5/2(12) and any relevant amendments.

c. To remove from site, and certify disposal, of the existing cremators, all associated ancillary equipment and any redundant waste gas ducts.

d. To connect of the waste gas ducting from the new cremators plant to the mercury abatement plant and the vertical flues in the chimney.

e. To carry out commissioning and independent flue gas testing of the completed installation to demonstrate full compliance with the standards specified in the crematorium's PPC Permit.

f. To ensure the cremator and mercury abatement plant will meet the standards required by the Secretary of State's Guidance — Crematoria PG5/2(12) and any relevant amendments.

g. As part of their proposals, the Contractor shall include in the Tendered sum a formal training course on the crematorium site, offering instructions and training on the operation and future maintenance to the cremator operators.

h. To provide operating and maintenance instructions in both paper and electronic copy.

l. To provide a fully automated data logging and reporting package as an integral part of the equipment's control system, the system shall be computer based, and the automatically generated output shall be as per DEFRA's PG 5/2 (12) agreed reporting format.

j. The carrying out all necessary building and structural work including modifications to the existing building, if necessary, to provide a temporary access to facilitate the installation of the new equipment and subsequent reinstatement, foundations for the new cremators, structural reinforcement to support abatement plant, provision of holes in walls for the passage of pipes, air and waste gas ducts, modifications to the existing chimney to accommodate new flue liners if required, cleaning down re-tiled/re-covered floor and make good ready for re-decoration of walls. Some of this work may be carried out by contractors appointed by SSDC in agreement with the Tenderer. Appropriate allowance will be made for this in the contract if this happens.

k. The contract will include an inclusive planned maintenance regime for fifteen (15) years from the date of commissioning of the plant, with an option to renew for a further period of five (5) years on similar terms.

The Primary Aims are:

1. to select a contractor who will deliver the optimal solution over the lifecycle of the equipment.

2. to select a contractor that recognises the Council's desire to enter into a long term relationship with a partner who will fully support this key facility, contribute to its long term success and help achieve the objectives contained in the business plan.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

South Somerset District Council

The Council Office, Brympton Way

Yeovil

BA20 2HT

Contact person: Ms Debbie Shead

Telephone: +44 1935462007

E-mail: Debbie.Shead@SouthSomerset.Gov.Uk

NUTS: UKK2

Internet address(es)

Main address: http://www.southsomerset.gov.uk/

Address of the buyer profile: http://www.southsomerset.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=0af4e3ab-4da7-e711-80e6-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=0af4e3ab-4da7-e711-80e6-005056b64545

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Supply, Delivery, Installation, Commissioning and Maintenance of New Cremators, Abatement Equipment and Control Systems to Yeovil Crematorium.

Reference number: DN301224

II.1.2) Main CPV code

42350000

II.1.3) Type of contract

Supplies

II.1.4) Short description

South Somerset District Council (SSDC) is undertaking the process of tendering for the Supply, Installation and Commissioning of New Cremators, Mercury Abatement Equipment and Control Systems for Yeovil Crematorium. This is to ensure that the service continues to meet its statutory obligations, the authority's objectives, provide best value and meet the future needs of the residents of South Somerset.

Summary of Contract Scope:

1. Design work.

2. The supply, installation and commissioning of the two cremators, abatement equipment and control systems.

3. The support and maintenance of the above.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKK2

Main site or place of performance:

Yeovil Crematorium, Bunford Lane, Yeovil BA20 2EJ.

II.2.4) Description of the procurement

A. To design, supply, deliver, off-load, position and install the cremators including all the ancillary equipment and building work to enable the plant to perform as required.

c. To remove from site, and certify disposal, of the existing cremators, all associated ancillary equipment and any redundant waste gas ducts.

d. To connect of the waste gas ducting from the new cremators plant to the mercury abatement plant and the vertical flues in the chimney.

e. To carry out commissioning and independent flue gas testing of the completed installation to demonstrate full compliance with the standards specified in the crematorium's PPC Permit.

f. To ensure the cremator and mercury abatement plant will meet the standards required by the Secretary of State's Guidance — Crematoria PG5/2(12) and any relevant amendments.

h. To provide operating and maintenance instructions in both paper and electronic copy.

The Primary Aims are:

1. to select a contractor who will deliver the optimal solution over the lifecycle of the equipment.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 186

This contract is subject to renewal: Yes

Description of renewals:

The 15 year maintenance contract will contain a single option for a 5 year extension.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

There are two options in respect of the maintenance contract. Option 1 fully inclusive to meet all requirements of the specification. Option 2 is as option 1 less the requirements for crematory re-bricking and for the supply an disposal of reagent.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Detailed are contained in the Procurement Documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Detailed are contained in the procurement documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/11/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 13/11/2017

Local time: 14:00

Place:

South Somerset District Council, The Council Offices, Brympton Way, Yeovil, BA20 2HT.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

South Somerset District Council

Brympton Way

Yeovil

BA20 2HT

Telephone: +44 1935462462

E-mail: supportservices@southsomerset.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

VI.5) Date of dispatch of this notice

05/10/2017

Coding

Commodity categories

ID	Title	Parent category
42350000	Cremators	Industrial or laboratory furnaces, incinerators and ovens

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: Debbie.Shead@SouthSomerset.Gov.Uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

The Supply, Delivery, Installation, Commissioning and Maintenance of New Cremators, Abatement Equipm

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.4) Procedures for review

VI.4.1) Review body

VI.4.3) Review procedure

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information