Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dr Challoner's Grammar School
Chesham Road
Amersham
HP6 5HA
UK
Contact person: Seam Kennedy
Telephone: +44 1494787500
E-mail: skn@challoners.org
NUTS: UKJ1
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
RM&C Consultants Limited
Suite 3 Corner House Offices High Street
Cranbrook
TN17 3HE
UK
Contact person: Mike Pooleman
Telephone: +44 1580715531
E-mail: mikeindoors@aol.com
NUTS: UKJ4
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Tenders or requests to participate must be sent to the following address:
RM&C Consultants Limited
Suite 3 Corner House Offices High Street
Cranbrook
TN17 3HE
UK
Contact person: Mike Pooleman
Telephone: +44 1580715531
E-mail: mikeindoors@aol.com
NUTS: UKJ4
Internet address(es)
Main address: www.rmandcconsultants.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dr Challoner's Grammar School Catering Tender.
Reference number: Sixth Form Centre RM&C 2017 581
II.1.2) Main CPV code
15894210
II.1.3) Type of contract
Services
II.1.4) Short description
Dr Challoner's has a large Sixth Form of over 400 students, predominantly due to the fact that the vast majority of Year 11s continue their education with the School.
In addition to these students the School also welcome around 40 new students, from a range of schools, who quickly settle in and readily form a single cohesive student body with those students who have continued into the Sixth Form from Year 11.
In order to accommodate this many students the School has recently completed a new and impressive Sixth Form Centre which features outstanding study facilities, the Milton Library and a branded Café.
II.1.5) Estimated total value
Value excluding VAT:
650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ1
Main site or place of performance:
Sixth Form Centre Dr Challoner's Grammar School.
II.2.4) Description of the procurement
Student Numbers
Years 12 and 13 410
Total eligible for Free School Meals None
Service Times Start / Finish
All Day Service
Pricing Price
Current Turnover Circa 130 000 (ex VAT)
Current Contractor
Current Service Provider is Café Africa
The service times shall be agreed between the Contractor and the Client at the outset of the Contract; however, the minimum service opening times shall be 8:00 — 14:00 during normal term time.
This opportunity is for companies to put forward proposals and pricing for a full commercial service to the Sixth Form; VAT will be on a total Principal Basis (input and output) i.e. Students pay 20 % VAT on all food and beverages consumed on site.
The contractor will be expected to make suitable investment into the business to ensure a high end (High Street Style) ‘Coffee Bar’ service is maintained throughout the contract tenure; although the seating in the Café area is provided by the School.
The School also expects a fair financial return (rent) to cover other service and utility costs
The contract for the Main School Catering Service is being advertised as a totally separate contract and will be let as a separate lot.
However, bidding companies are welcome to tender for both service contracts; but as separate contracts.
Both lots will have a five year tenure (3 years with an option for the school to extend for a further 2 years).
Only companies who are genuinely interested and have the ability to provide the investment funding that will be required in this valuable long term commercial opportunity are asked to respond.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
650 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Initial 3 year contract tenure with the option to extend for a further 2 years subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/11/2017
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/11/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
For the contractor to:
Offer to DCGS Sixth Form Students a first class, high end Coffee Bar Service which will encourage all Students to remain on site during the School day and enjoy a fully commercialised service which mirrors that normally seen in the major high street coffee bars.
Be able to fund the investment necessary to replace any equipment which would be removed by the current provider. In return the School is (subject to agreed break clauses and protection of the contractor's investment) offering a 5 year contract tenure.
Be able to effectively market and brand the service and service area so that the Students are attracted to a ‘Destination Area’ and are able to be served quickly and efficiently.
Be able to service and maintain all the contractor owned equipment during the contract tenure as well as paying the proportionate amount for utility costs to the School and the cost of the annual License Fee.
Ensure that all statutory obligations such as Health and Safety, Food Hygiene EHO Scores and School Safeguarding procedures are strictly adhered to.
Effectively manage the cash income collection and VAT for the service, including debt management.
To enter into an agreement that rewards The Contractor for continual improvements in their financial and operational performance as well as passing on any financial benefits to the School over and above any agreed guarantees.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at: http://www.myTenders.org/Search/Search_Switch.aspx?ID=202646
(MT Ref:202646).
VI.4) Procedures for review
VI.4.1) Review body
RM&C Consultants Limited
Suite 3 Corner House Offices, High Street
Cranbrook
TN17 3HE
UK
Telephone: +44 1580715531
Internet address(es)
URL: www.rmandcconsultants.co.uk
VI.5) Date of dispatch of this notice
05/10/2017