Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Cherwell District Council
Bodicote House
Banbury
OX15 4AA
UK
Contact person: Cael Sendell-Price
E-mail: cael.sendell-price@cherwellandsouthnorthants.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: http://www.cherwell.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Management Services For Sports Village Facilities.
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority has awarded a contract after a tender exercise for the Provision of Management Services for Sports Village Facilities. The Authority has entered into a 5-year contract(s) (Stratfield Brake Sports Ground — Lot 1) / (Whitelands Farm Sports Ground — Lot 2). The values for the purposes of this OJEU Notice include the management fee paid by the Council and any income generated by the preferred provider. The value therefore is an indicated amount of between 400 000 GBP to 5 000 000 GBP. The Council reserves the right to include any additional features which may include additional income streams during the life of this contract up to the upper value indicated in this Contract Notice. Further information can be found in the Tender Documentation.
It is intended that the Council will enter a 5-year Leisure Operating Contract(s) with the option to extend for a further 5 years. The Contract therefore has the ability to become a 10 year contract subject to extension of the first 5 years.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Stratfield Brake Sports Ground, Kidlington
II.2.2) Additional CPV code(s)
92610000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
The whole procurement process is being conducted in accordance with the Open Procedure under the Public Contracts Regulations 2015. A Notice has been published in the Official Journal of the European Union (OJEU), seeking expressions of interest from organisations interested in managing the Sports Villages. This Information Memorandum sets out: — Overview of the project and key objectives — Background to the local authority — Outline of existing provision — Scope of the procurement — Outline of the procurement process Timetable for the process. The Open Procedure combines both the selection (pre-qualification) and tender stage, and appropriate invitation to Tender documents accompany this IM. All return submissions will be evaluated on the basis of predetermined award criteria which are provided in the tender documentation. The facility at Stratfield Brake is located at Frieze Way, Kidlington, OX5 1UP. The facility comprises; — A pavilion; — 2 cricket pitches; — 3 rugby pitches; — a football pitch; and — a large area of public open space. A joint committee of Kidlington Parish Council and Gosford and Water Eaton Parish Council manages the pavilion and grounds currently. Further details on Lot 1 can be found in the Tender Documentation. The Council reserves the right to include any additional features which may include additional income streams during the life of this contract up to the upper value indicated in this Contract Notice. Further information can be found in the Tender Documentation.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is intended that the Council will enter a 5-year Leisure Operating Contract from 1.7.2017. Option to extend for a further 5 years. The Contract therefore has the ability to become a 10 year contract subject to extension of the first 5 years.
Lot No: 2
II.2.1) Title
Whitelands Farm Sports Ground, South West Bicester
II.2.2) Additional CPV code(s)
92610000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
The whole procurement process is being conducted in accordance with the Open Procedure under the Public Contracts Regulations 2015. A Notice has been published in the Official Journal of the European Union (OJEU), seeking expressions of interest from organisations interested in managing the Sports Villages. This Information Memorandum sets out: — Overview of the project and key objectives — Background to the local authority — Outline of existing provision — Scope of the procurement — Outline of the procurement process Timetable for the process. The Open Procedure combines both the selection (pre-qualification) and tender stage, and appropriate invitation to Tender documents accompany this IM. All return submissions will be evaluated on the basis of predetermined award criteria which are provided in the tender documentation. — Opportunity for Preferred Bidder to input into facility fit-out Whitelands Farm Sports Ground is being built by Cherwell District Council using Section 106 funding contributions from the Kingsmere housing development and will be based at Whitelands Way in Bicester. The site comprises 17 hectares and is intended to provide additional sporting facilities for the town as opposed to replace those which are already in existence. The development has been split into three phases. Further details on Lot 2 can be found in the Tender Documentation. The Council reserves the right to include any additional features which may include additional income streams during the life of this contract up to the upper value indicated in this Contract Notice. Further information can be found in the Tender Documentation.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is intended that the Council will enter a 5-year Leisure Operating Contract from 1.7.2017 Option to extend fora further 5 years. The Contract therefore has the ability to become a 10 year contract subject to extension of the first 5 years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 031-056040
Section V: Award of contract
Lot No: 1
Title: Stratfield Brake Sports Ground
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/09/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Parkwood Leisure Ltd
Parkwood House, Cuerden Park, Berkeley Drive, Bamber Bridge
Preston
PR5 6BY
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 840 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Whitelands Farm Sports Ground, South West Bicester
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Parkwood Leisure Ltd
Parkwood House, Cuerden Park, Berkeley Drive, Bamber Bridge
Preston
PR5 6BY
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 531 780.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal High Courts of Justice, The Strand
London
WC2A 2ALL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal High Courts of Justice, The Strand
London
WC2A 2ALL
UK
VI.5) Date of dispatch of this notice
09/10/2017