Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Marine Scotland on behalf of the Scottish Government
Area 1-B North,Victoria Quay, Leith
Edinburgh
EH6 6QQ
UK
Contact person: Ian Wood
Telephone: +44 1312446084
E-mail: ian.wood@scotland.gsi.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.scotland.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Vessel Refit MPV Hirta & MPV Minna.
Reference number: CASE:383132
II.1.2) Main CPV code
34511100
II.1.3) Type of contract
Services
II.1.4) Short description
Marine Scotland on behalf of the Scottish Government wish to set up a service contract for the repair & maintenance of our vessels MPV Hirta & MPV Minna.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
34511100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
At yard(dry dock) chosen by competitive tender.
II.2.4) Description of the procurement
Marine Scotland acting on behalf of the Scottish Government wish to set up a service contract which will provide an annual refit service, a list of refit jobs to be completed are stipulated within the invitation to tender documentation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding and Approach to meeting service requirement
/ Weighting: 30
Quality criterion: Staff Competence, Knowledge and Experience
/ Weighting: 25
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Quality Assurance, Health & Safety and Approach to Risk Management
/ Weighting: 15
Quality criterion: Corporate and Social Responsibilities
/ Weighting: 10
Quality criterion: Workforce Matters
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/01/2018
End:
07/03/2018
This contract is subject to renewal: Yes
Description of renewals:
Potential to extend if dry docking over runs due to unforeseen circumstance i.e. adverse weather.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Applicable.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B1-5 of the ESPD.
Minimum level(s) of standards required:
4B.1.1: Bidders will be required to have a minimum ‘specific’ yearly turnover of 350 000 GBP for the last two years.
As evidence for the ESPD (Scotland) question 4B.1.1, the Procurement Officer may ask for annual accounts from the bidder.
4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading, a parent company guarantee may be requested.
4B.4: Bidders must demonstrate a Current Ratio of greater than 0.9
Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
4B.5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
Employers (Compulsory) Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 5 000 000 GBP
Professional indemnity Insurance = 5 000 000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Details of technical facilities, measures for ensuring quality and quality management procedures.
Minimum level(s) of standards required:
4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice or the relevant section of the site notice.
4C.2: Bidders will be required to provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise.
4C.3: Bidders are required to provide a statement of the relevant supply chain management and/or tracking systems used.
4C.4: The bidder will be requested to confirm they will supply the required samples, descriptions or photographs of the products to be supplied, which do not need to be accompanied by certifications of authenticity.
4C.5: The bidder is required to confirm the educational or professional qualifications held by its managerial staff.
4C.6: The bidders to provide details of the environmental management measures which the bidder will be able to use when performing the contract.
4C.7: Bidders should provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise.
4C.8: The bidder is required to provided details proportion of the contract to be sub-contracted.
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
OR
2. The bidder must have the following:
A documented policy regarding quality management. The policy must set out the responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
Health and Safety Procedures
1. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
Or,
2. The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.
Please note: bidders who cannot demonstrate equivalence to BS EN ISO 9001 and BS OHSAS.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/11/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/03/2018
IV.2.7) Conditions for opening of tenders
Date:
14/11/2017
Local time: 12:00
Place:
Victoria Quay, Leith Edinburgh.
Information about authorised persons and opening procedure:
Ian Wood.
Karen Taylor.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Annual exercise.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Question Scoring Methodology for Award Criteria outlined in Invitation to Tender.
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=454821.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=513930.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:513930).
VI.4) Procedures for review
VI.4.1) Review body
Scottish Government
Victoria Quay, Leith
Edinburgh
EH6 6QQ
UK
Telephone: +44 1312447556
Internet address(es)
URL: http://www.scotland.gov.uk
VI.5) Date of dispatch of this notice
10/10/2017