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Summary

OCID:: ocds-kuma6s-071418
Published by:: Sea Fish Industry Authority
Authority ID:: AA22741
Publication date:: 13 October 2017
Deadline date:: 16 November 2017
Notice type:: 02 Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Sea Fish Industry Authority

18 Logie Mill, Logie Green Road

Edinburgh

EH7 4HS

Contact person: Phillip Quirie

Telephone: +44 1315248602

E-mail: Phillip.Quirie@seafish.co.uk

NUTS: UK

Internet address(es)

Main address: http://www.seafish.org/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA22741

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.seafish.org/about-seafish/tenders

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Other: Seafish is a Non-Departmental Public Body (NDPB) set up by the Fisheries Act 1981

I.5) Main activity

Other: Seafood industry

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Personal Floatation Devices with Personal Locator Beacons for the Welsh fishing fleet

Reference number: TD2017-003

II.1.2) Main CPV code

35113000

II.1.3) Type of contract

Supplies

II.1.4) Short description

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This project will purchase approximately 560 high quality EN ISO 12402 compliant inflatable Personal Floatation Devices (PFDs) with integrated EN 302 152 compliant 406 MHz Personal Locator Beacons (PLBs) that meet the recommendations and requirements of the new Maritime and Coastguard Agency (MCA) Small Fishing Vessel Safety Code of Practice (MSN 1871), due to come into force in the UK on Monday 23rd October 2017.

Please see the Invitation to Tender attached for the required equipment specification, project delivery timescales and other details.

Please note that the total number of PFDs with PLBs ordered and the estimated delivery timescales / total contract duration may be amended depending on uptake of the safety equipment by the Welsh fleet.

Tenders must be submitted electronically via www.sell2wales.gov.wales and a physical example of the safety equipment proposed in the tender must be sent to:

Phillip Quirie

Seafish

18 Logie Mill

Logie Green Road

Edinburgh

EH7 4HS

The closing date and time for the receipt of tenders and physical examples of safety equipment will be Thursday 16th November 2017 at 12:00 noon (UK local time).

Tenders will be scored using the Award Criteria provided in the Invitation to Tender. The highest scoring tender will be awarded the contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 27/11/2017

End: 29/06/2018

This contract is subject to renewal: Yes

Description of renewals:

The total number of PFDs with PLBs ordered and the project delivery timetable / total contract duration may be amended depending on uptake of the safety equipment by the Welsh fleet. Please see attached Invitation to Tender for further detail.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Identification of the project:

Safety equipment for the Welsh fishing fleet

II.2.14) Additional information

Please see the attached Invitation to Tender for further information.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 16/11/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/06/2018

IV.2.7) Conditions for opening of tenders

Date: 16/11/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please see attached Invitation to Tender for further details.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=71418.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:71418)

VI.4) Procedures for review

VI.4.1) Review body

Sea Fish Industry Authority

18 Logie Mill, Logie Green Road

Edinburgh

EH7 4HS

Telephone: +44 1315583331

Internet address(es)

URL: http://www.seafish.org/

VI.5) Date of dispatch of this notice

11/10/2017

Coding

Commodity categories

ID	Title	Parent category
35113000	Safety equipment	Firefighting, rescue and safety equipment

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
OCT218435: Personal Floatation Devices with Personal Locator Beacons for the Welsh fishing fleet Publication date: 13 October 2017 Deadline date: 16 November 2017 00:00 Notice type: 02 Contract Notice Authority name: Sea Fish Industry Authority
JAN233514: Personal Floatation Devices with Personal Locator Beacons for the Welsh fishing fleet Publication date: 24 January 2018 Notice type: 03 Contract Award Notice - Successful Supplier(s) Authority name: Sea Fish Industry Authority

About the buyer

Main contact:: Phillip.Quirie@seafish.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
03/11/2017 17:20	ADDED FILE: Welsh PLB Registration Form An example of the Welsh PLB Registration Form that will be used for this project.
07/11/2017 15:49	ADDED FILE: Seafish Logo Seafish logo for use on example submissions.
07/11/2017 15:53	ADDED FILE: Seafarers UK Logo Seafarers UK logo for use on example submissions.
07/11/2017 15:54	ADDED FILE: EMFF Logo EMFF logo for use on example submissions.
07/11/2017 16:06	ADDED FILE: WFSC Logo WFSC logo for us on example submissions.
07/11/2017 16:14	Q&As, clarifications and additional information Question 1. If offering a choice of two different PLB options / models fitted to the proposed lifejacket, will two physical samples of lifejackets with the different PLB’s fitted need to be supplied? Answer 1. Supplying one physical lifejacket sample with one PLB fitted and the other PLB separate will be sufficient, as long as instructions on how to integrate (attach and un-attach) both PLBs are provided. This will allow the tender evaluation panel to assess how well both PLBs integrate with the proposed lifejacket. Question 2. If offering a choice of two different PLB options / models fitted to the proposed lifejacket, will two sets of tender documents need to be submitted? Answer 2. One tender document including details of both, fully costed PLB options will suffice. Clarification regarding PFD / lifejacket requirements Tenderers are asked to propose a PFD / lifejacket that best meets the detailed equipment specification set out in Section 2 of the Invitation to Tender document. It is not compulsory to propose the Mullion Compact. Clarification regarding LED lights A SOLAS approved lifejacket light is NOT required. Any form of LED light can be fitted to the lifejacket or provided by the integrated PLB. Clarification regarding pre-registration of PLBs Skippers / Vessel owners will be expected to apply for the safety equipment on behalf of their crew. PLBs will need to be registered to the Skippers / Vessels owners that apply, rather than individual crew members. Please see an example of the PLB registration form that will be used for the project in ‘Additional Documents’. Clarification regarding submission of tender responses and physical samples of safety equipment All tender responses must be submitted electronically via www.sell2wales.gov.wales. Only the physical sample of the safety equipment proposed within the tender must be posted to the Edinburgh office address provided in the Invitation to Tender document. Clarification regarding logos A minimum of three logos must be visible on the lifejacket. These include the European Maritime and Fisheries Fund, Seafarer’s UK and Welsh Fishing Safety Committee logos. If space permits the Seafish logo should also be included. All four logos are available in ‘Additional Documents’.
10/11/2017 13:16	Question regarding delivery of safety equipment Question: Do the PFDs with PLBs need to be delivered (posted) to individual fishermen / applicants or can they be delivered in bulk? Answer: Each order of PFDs with PLBs (see Section 3 of Invitation to Tender for further information) will need to be delivered in bulk to a single address in Wales (to be confirmed on Award of Contract). Each PFD with pre-registered PLB will need to be individually labelled / identified so that the correct equipment can be distributed to the correct applicant (individual Skippers / Vessel Owners).

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.