Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Council For The Curriculum Examinations Assessment
29 Clarendon Road Belfast
Belfast
BT1 3BG
UK
Contact person: ICT.CPDfinance-ni.gov.uk
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CFT438321 DE — CCEA — Provision of an Online Marking System.
Reference number: CFT438321
II.1.2) Main CPV code
75121000
II.1.3) Type of contract
Services
II.1.4) Short description
CCEA wishes to contract for the Online Marking for the examination series commencing in January 2019. The contract will require the scanning and indexing of examination scripts, electronic marking of the images and processing of the item level information. The Contractor will be required to: Understand CCEA's existing examination processes. Provide high quality scanning and online marking software; Identify and provide suitable premises for confidential scanning of scripts; Conduct the scanning and indexing; · Provide training to the users; Provide helpdesk support; · Provide contract management and support services; Develop additional functionality (if required) in response to future technological changes.
II.1.5) Estimated total value
Value excluding VAT:
11 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48100000
72000000
72212100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
CCEA wishes to contract for the Online Marking for the examination series commencing in January 2019. The contract will require the scanning and indexing of examination scripts, electronic marking of the images and processing of the item level information. The Contractor will be required to: Understand CCEA's existing examination processes. · Provide high quality scanning and online marking software; Identify and provide suitable premises for confidential scanning of scripts; Conduct the scanning and indexing; · Provide training to the users; Provide helpdesk support; · Provide contract management and support services; Develop additional functionality (if required) in response to future technological changes.
II.2.5) Award criteria
Criteria below:
Quality criterion: Award Criteria
/ Weighting: 50
Cost criterion: Financial Evaluation
/ Weighting: 50
II.2.6) Estimated value
Value excluding VAT:
11 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term is 7 years to include an approx. one year period to allow for implementation followed by 6 years from the service commencement date. There will be two optional extension periods of 2 years each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per Terms and Conditions of Contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 156-323776
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/11/2017
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
13/02/2018
IV.2.7) Conditions for opening of tenders
Date:
15/11/2017
Local time: 15:30
Place:
Central Procurement Directorate, 303 Airport Road West. BT3 9ED.
Information about authorised persons and opening procedure:
Only CPD Procurement Staff with access to the project on eTendersNI.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The figure indicated in II.1.5 represents the upper limit of an estimated contract value which ranges from (9 000 000 GBP to 13 500 000 GBP). This range reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result. from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for. economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee. as to the level of business under this contract. Contract Monitoring — The successful contractor's performance on the contract will. be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not. getting what it is paying for If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time. to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the. specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory. Performance and the contract may be terminated. The effect of the Notice will be to enable any Department, at its discretion, to exclude. the supplier from future procurement competitions being undertaken for a period of three years. This contract will not be awarded in. Lots as a single supplier is required.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
BELFAST
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.
VI.5) Date of dispatch of this notice
11/10/2017