Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West of Scotland Housing Association Ltd
40 Barrowfield Drive, Camlachie
Glasgow
G40 3QH
UK
Telephone: +44 1415505600
E-mail: jennifer.cairns@westscot.co.uk
Fax: +44 1415505601
NUTS: UKM82
Internet address(es)
Main address: www.westscot.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12345
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Other: Housing and Community Amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance Services 1st April 2018 — 31st March 2022.
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
West of Scotland Housing Association intend to enter into a Four-Year Contract with a Single Organisation to undertake all insurance services requirements and provide a claims management service in accordance with the information described within the tender documentation and Contract Notice. The Contract may be extended by one additional year at West of Scotland Housing Association's discretion subject to the satisfactory performance of the successful Bidder.
II.1.5) Estimated total value
Value excluding VAT:
1 127 660.03
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow, Ayrshire and Lanarkshire.
II.2.4) Description of the procurement
West of Scotland Housing Association intend to enter into a Four-Year Contract with a Single Organisation to undertake all insurance services requirements and provide a claims management service in accordance with the information described within the tender documentation and Contract Notice. The Contract may be extended by one additional year at West of Scotland Housing Association's discretion subject to the satisfactory performance of the successful Bidder.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
1 127 660.03
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
One Year Extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Service Provider's performance will be reviewed regularly throughout the Four Year term of the Contract. Failure by the Service Provider to fulfil their obligations and requirements of the Contract stated within the tender documentation may result in suspension (temporary or permanent) of the Service Provider — Please refer to Document A for further information.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders shall be regulated by the Financial Conduct Authority or the equivalent regulating body within the member state which the Bidding organisation is registered.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Question 4B.1.1 — Bidders, in relation to the organisation providing the insurance policy, are required to have a ‘general’ yearly turnover of GBP 2,221,545.68 for the last three financial years. Where a Bidder proposes to provide the service requirements through an Insurance Broker, the Insurance Broker is required to have a ‘general’ yearly turnover of GBP 33,774.38 for the last three financial years in addition to the turnover requirements for the organisation providing the insurance policy.
Question 4B.1.2 — Bidders, in relation to the organisation providing the insurance policy, are required to have an average yearly turnover of GBP 2,221,545,68 for the last three financial years. Where a Bidder proposes to provide the service requirements through an Insurance Broker, the Insurance Broker is required to have an average yearly turnover of GBP 33,774.38 for the last three financial years in addition to the turnover requirements for the organisation providing the insurance policy.
Question 4B.3 — Where turnover information is not available for the time period requested, the bidder will be required to state the date
which they were set up or started trading.
4B.5.1 and 4B.5.2 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any
subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance — 5,000,000 GBP
Public Liability Insurance — 5,000,000 GBP
Bidders, in relation to the organisation providing the insurance policy, must also hold a Standard and Poor's Financial Service (or equivalent organisation) ‘A’ rating or above at the date of their tender submission.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to these statements when completing Section 4C of Tender Document A ESPD (Scotland).
4C.8.1 — Bidders will be required to confirm their average annual manpower for the last 3 years.
4C.8.2 — Bidders will be required to confirm their and the number of managerial staff for the last 3 years.
4C.10 — Bidders will be required to confirm whether they intend to subcontract and, if so, for what portion of the contract.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders shall be regulated by the Financial Conduct Authority or the equivalent regulating body within the member state which the Bidding organisation is registered.
III.2.2) Contract performance conditions
The Service Provider's performance will be reviewed regularly throughout the Four Year term of the Contract. Failure by the Service Provider to fulfil their obligations and requirements of the Contract stated within the tender documentation may result in suspension (temporary or permanent) of the Service Provider — Please refer to Document A for further information.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/11/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
09/02/2018
IV.2.7) Conditions for opening of tenders
Date:
13/11/2017
Local time: 14:00
Place:
West of Scotland Housing Association, 40 Barrowfield Drive, Camlachie House, Glasgow, G40 3QH.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2021 or 2022.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Questions 4C.8.1 — 4C.8.2 of the ESPD and Questions 1, 2, 3 and 4 of the Quality Questionnaire responses will be evaluated and scored in
accordance with the following criteria;
0 — Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Bidder which scores ‘0 –
Unacceptable’ against any question will be disqualified.
1 — Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains
insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details
on how the requirement will be fulfilled in certain areas.
3 — Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details
on how the requirements will be fulfilled.
4 — Very Good — Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and
provides adequate details on how the requirements will be fulfilled.
5 — Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a
thorough understanding of the requirement and provides details of how the requirement will be met in full.
If a response to an individual question is assessed as ‘Poor’ this may lead to rejection of a tender.
West of Scotland Housing Association may disqualify any Bidder who:
— Fails to achieve a minimum score of 24 marks (out of a potential 40 marks) against their responses to Section 5 — Quality Questionnaire;
— Provides false or inaccurate information. West of Scotland Housing Association reserves the right to terminate the successful Bidders’
Contract and all costs incurred by West of Scotland Housing Association as a result of the termination shall be recovered from the Bidder;
— Submits their completed Tender response after the Tender Closing date and time.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=514992.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:514992).
VI.4) Procedures for review
VI.4.1) Review body
West of Scotland Housing Association Ltd
40 Barrowfield Drive, Camlachie
Glasgow
G40 3QH
UK
Telephone: +44 1415505600
Fax: +44 1415505601
Internet address(es)
URL: www.westscot.co.uk
VI.5) Date of dispatch of this notice
13/10/2017