Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Cheshire East Borough Council
Westfields, Middlewich Road
Sandbach
CW11 1HZ
UK
Contact person: Mr Daniel Hart
Telephone: +44 1270686592
E-mail: daniel.hart@cheshireeast.gov.uk
NUTS: UKD6
Internet address(es)
Main address: http://www.cheshireeast.gov.uk/
Address of the buyer profile: http://www.cheshireeast.gov.uk/
I.1) Name and addresses
Cheshire West and Chester Council
HQ 58 Nicholas Street, Cheshire
Chester
CH1 2NP
UK
Contact person: As above
E-mail: procurement@cheshireeast.gov.uk
NUTS: UKD6
Internet address(es)
Main address: https://www.cheshirewestandchester.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
16 023 Cheshire Councils Enterprise Resource Planning (ERP) Solution.
Reference number: 16 023 Chest Ref: DN175327
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Cheshire East Borough Council and Cheshire West and Chester Council (The Authorities) have undertaken a Competitive Dialogue procedure to procure a framework agreement for the design, build and implementation of an integrated enterprise resource planning (ERP) solution and the provision of ongoing support and maintenance. The core services impacted are Finance, Procurement, Human Resources and Payroll. The Framework Agreement will commence on 22.9.2017 for a period of 4 years. Individual call off contracts awarded under the Framework Agreement is for an initial term of 7 years with the option to extend for a further period(s) up to a maximum extension of 5 years. Both Authorities entered into a call off contract under the Framework on the same day as the award. In addition to the Authorities, Warrington Borough Council, Wirral Metropolitan Borough Council, Trafford Metropolitan Borough Council and Stockport Metropolitan Borough Council are entitled, but not obliged, to call off services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
50 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKD6
II.2.4) Description of the procurement
The 4 Year Framework Agreement is awarded to a single supplier which was entered into by Cheshire East Council. The call-off contracts under the Framework Agreement are for an initial term of 7 years with the option to extend for 1 or more periods of up to 5 years. The value of the Framework Agreement is estimated to be approximately 42-50 000 000 GBP but will be dependent on the Authorities and Related Councils' decision whether to use the Framework Agreement. Owing to the size/nature of the services and help to ensure the best service continuity, the Authorities have decided not to subdivide the contract services into Lots. The scope includes the implementation of modules offering improved functionality and solution refreshes during the term.
No guarantee or warranty has been given as to the nature or volume of the Services or the number of call offs under the Framework Agreement.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Total Cost of Ownership
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
As part of the procurement there were various optional services that the Councils can call-off as part of the Framework agreement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The values given in this notice are only estimations and are for the initial 7 year contract period and also take into account the extension option of up to a further 60 months.
The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 200-360866
Section V: Award of contract
Contract No: 16 023 Chest Ref: DN175327
Title: 16 023 Cheshire Councils Enterprise Resource Planning (ERP) Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/09/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Agilisys Ltd
04327369
Third Floor, One Hammersmith Broadway, Hammersmith
London
W6 9DL
UK
NUTS: UKI3
Internet address(es)
URL: https://www.agilisys.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 50 000 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Unit4 Business Software Limited provide the Enterprise Resource Planning (ERP) Solution) as part of the Framework Agreement with Agilisys Ltd.
Section VI: Complementary information
VI.3) Additional information
Services may be provided under the individual call-off contracts of the Authorities/Related Councils to schools and alternative service delivery vehicles (ASDVs) established by the Councils/Related Councils. Details of the schools and Academies and ASDVs within the Authorities' administrative areas known at the time of publishing can be found at: http://www.education.gov.uk/edubase/home.xhtml and a list of Cheshire East ASDV'scan be found at:
http://www.cheshireeast.gov.uk/council_and_democracy/your_council/best_fit_services/best_fit_services.aspx
Cheshire West and Chester Council includes has the following ASDVs, Cheshire West and Chester Leisure CIC (trading as Brio), Vivo Care Choices Limited, Essential Community Interest Company, Cheshire Pension Fund and Cowest Services Limited (Trading as Qwest)
The Related Councils include Warrington BC, Wirral MBC, Trafford MBC and Stockport MBC.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Cheshire East Borough Council incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations, 2015 (SINo 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
16/10/2017