Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stamford Green Primary School
Christ Church Mount
Epsom
KT19 8LU
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKJ26
Internet address(es)
Main address: http://www.stamford-green.surrey.sch.uk/
I.1) Name and addresses
Ewell Grove Primary and Nursery School
29 West Street, Ewell
Epsom
KT17 1UZ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKJ26
Internet address(es)
Main address: https://www.ewell-grove.surrey.sch.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/stamford_green_primary_school_and_ewell_grove_primary__nursery_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stamford Green Primary School and Ewell Grove Primary and Nursery School ~ Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Stamford Green Primary School and Ewell Grove Primary and Nursery School are growing Primary Schools in Epsom and Ewell, Surrey, approximately 2 miles apart.
Stamford Green Primary School is growing from 2 to 3 forms of entry and has also recently opened a Nursery. The first year group with 3 forms of entry and a PAN of 90 is currently in Year 2. There is currently also a bulge class in Year 1 making the PAN for this year group 120. The school also has very popular breakfast and after school clubs which are not currently part of the scope but we would be interested in proposals to include this at a later date.
Ewell Grove transitioned from a 2½ form Infant to a 2 form Primary School in September 2017, taking the first cohort of Year 3 pupils. The school is in the midst of an extensive building project, which includes brand new kitchen facilities and dining hall.
(Further information is provided in the SQ Document.)
II.1.5) Estimated total value
Value excluding VAT:
925 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ26
Main site or place of performance:
Stamford Green Primary School and Ewell Grove Primary School, Epsom, Surrey, United Kingdom.
II.2.4) Description of the procurement
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of service in these two growing schools for the pupils on roll and teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Client wishes the successful Supplier to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for 3 years in duration from 2018 — 2021 and will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed return / cost per annum for the provision of catering services. The cost of a school meal is to remain the decision of the Client for the duration of this contract.
The school year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that the schools will be open to receive pupils for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all catering services within the schools, which currently includes lunches made up of free school meals, Universal Infant Free School Meals and paid meals for Key Stage 2 and staff. Free School Meals and hospitality will be charged based on consumption and at net food cost.
Future opportunities to develop the provision may include Nursery, Breakfast Club, After School Club and Hospitality. These are not included in the current scope; however, the Client would be interested in further discussions with the successful Supplier regarding this.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing bodies are not obliged to accept the lowest price.
The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement each school's values.
The Client believes that an excellent lunch time experience is important to the children's happiness and therefore need to be assured that the Supplier's approach to staff appraisal and support will ensure excellent child-centred customer service. The Client believes in partnership working and expects the Supplier to promote school meals as the healthy choice and contribute to school life through occasionally supporting the curriculum, initiatives and events.
As schools who are continually seeking ways to improve and develop the ethos and environment for pupils and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier's tender submission would be welcomed. The Client wishes for the Supplier to look at making this investment within the existing catering and dining facilities.
Please be advised that this contract will be let on a 3 + 2 years basis commencing April 2018 at Stamford Green Primary School and September 2018 at Ewell Grove Primary and Nursery School.
(Further information is provided in the SQ Document.)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
925 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/08/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/11/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/12/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/stamford_green_primary_school_and_ewell_grove_primary__nursery_school
The closing date for receipt of the Selection Questionnaire is 24.11.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Stamford Green Primary School and Ewell Grove Primary School
Epsom
UK
VI.5) Date of dispatch of this notice
19/10/2017